Senior Administrative Assistant, Materials Science & Engineering

Penn State University; University Park (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

Penn State University’s Department of Materials Science and Engineering seeks an Administrative Assistant (Senior Support) to provide comprehensive administrative support to a faculty member. Responsibilities include calendar management, travel, meetings, reporting, budgeting, and event coordination.

The role involves handling confidential tasks, supervising other support staff as needed, and ensuring compliance with university policies.

Qualifications

• Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted.

Responsibilities

• Plan, organize, support, and coordinate daily office activities and administrative processes within an office or unit.
• Greet visitors and provide information.
• Review, respond to, and direct inquiries.
• Provide support for scheduling, personal calendars, and travel arrangements.
• Coordinate meeting logistics including scheduling, material preparation, and agendas.
• Compose, review, and distribute internal and external communications.
• Collect, organize, research, and analyze information and data to prepare reports, presentations, summaries, contracts, and proposals.
• Create and maintain files and databases.
• Monitor and maintain budget, process financial transactions, track expenditures, process budget revisions, and assist with budget preparation and projections.
• Maintain inventory and order office supplies.
• Arrange for equipment maintenance.
• Process work orders for facilities needs.
• Resolve inquiries and ensure compliance with work unit and/or University policies and procedures.
• Support and coordinate special events.
• Reserve spaces, develop itineraries, prepare materials, coordinate work between teams, and serve as point of contact with vendors.
• May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized.
• May coordinate work assignments of department/unit support employees to ensure efficient work flow and processes.
• May interview, train, and direct the work of other support staff, students, and wage payroll personnel.

Education

Associate Degree

Job description

Penn State University’s Department of Materials Science and Engineering seeks an Administrative Assistant (Senior Support) to provide comprehensive administrative support to a faculty member. Responsibilities include calendar management, travel, meetings, reporting, budgeting, and event coordination.

The role involves handling confidential tasks, supervising other support staff as needed, and ensuring compliance with university policies.