Senior Administrative Assistant - Investment Support

Private Equity; Boston (MA); On-site; USD 65,000 - 85,000; Full time

Job summary

An experienced Senior Administrative Assistant is sought to join the investment support team of a Boston-based investment management firm. The role supports multiple investment teams and is ideal for an administrative professional who thrives in a fast-paced, collaborative environment and enjoys providing high-level support to investment professionals.

The successful candidate will be highly organized, detail-oriented, proactive, and comfortable managing multiple priorities.

Qualifications

• 4+ years of professional administrative support experience.
• Experience in financial services or investment management preferred.
• Experience supporting senior investment professionals preferred.
• Strong written and verbal communication skills.
• Excellent attention to detail and accuracy.

Responsibilities

• Coordinate complex scheduling across multiple calendars and events.
• Arrange domestic and international travel from planning to trip completion.
• Prepare and process expense reports and assist with invoices.
• Manage multiple investment-team inboxes and ensure timely responses.
• Maintain databases, contacts, and filing systems.
• Distribute earnings information, news alerts, and financial statements.
• Disseminate market and industry research to teams.
• Draft correspondence and provide day-to-day administrative support.
• Collaborate with the team to ensure seamless coverage.
• Assist with ad hoc projects and improve processes.

Skills

Organizational skills

Prioritization

Problem-solving

Written and verbal communication

Independent work

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

An experienced Senior Administrative Assistant is sought to join the investment support team of a Boston-based investment management firm. The role supports multiple investment teams and is ideal for an administrative professional who thrives in a fast-paced, collaborative environment and enjoys providing high-level support to investment professionals.

The successful candidate will be highly organized, detail-oriented, proactive, and comfortable managing multiple priorities.