Senior Administrative Assistant I
Schoolcraft College
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Job summary
Schoolcraft College is seeking a Senior Administrative Assistant I to provide advanced secretarial support to administrators. The role requires independent judgment, coordination of office details, and possible supervision of clerical or student staff.
On-site work at the Livonia campus is expected, with strong emphasis on communication and organizational skills. Requirements include an Associate degree, clerical proficiency, and strong Word/Excel capabilities.
Qualifications
- Associate degree in a related area, including business courses.
- General clerical skills including accuracy in basic math, filing, proofreading, typing, spelling and data entry.
- Ability to understand and operate appropriate office equipment, including personal computers and working knowledge of department-specific software.
- Working knowledge and proficiency with Microsoft Word and Excel.
- Good communication skills with an ability to relate to staff, students, and members of the community.
- Must possess ability to analyze and prioritize supervisor’s schedule.
Responsibilities
- Prepares material from concepts to final form (letters, memos, manuscripts, tables, charts).
- Drafts forms, composes form letters, and compiles factual reports requiring judgment.
- Complete the Credit-Schedule Building processes each term for applicable disciplines.
- Screen mail and prioritize correspondence, coordinating with supervisors as needed.
- Maintain record keeping and filing systems (including computer files).
- Make appointments for supervisors, prioritizing scheduling needs.
- Arrange travel for supervisors and coordinate related details.
- Organize meetings and take minutes as required.
- Maintain and monitor budget records associated with the office.
- Train and direct the work of clerical or student employees; manage office coverage.
- Coordinate functions of assigned offices to ensure smooth operations.
- Initiate selection of student employees and assist in hiring decisions.
- Direct concerns of students, staff, or community members to appropriate staff.
- Prepare various reports, letters, and memos for administrative use.
- Attend committee and other meetings as required.
- Perform related duties as assigned.
Skills
Education
Tools
Job description
With minimal supervision and direction, the Senior Administrative Assistant I position provides advanced secretarial support to administrative personnel. Using independent judgment, this position coordinates the details of the office assigned, and may at times direct the work of clerical or student employees.
Schoolcraft is a comprehensive, open-door, community-based college. The mission of the College is to provide a transformational learning experience designed to increase the capacity of individuals and groups to achieve intellectual, social, and economic goals.
Required Qualifications
- Associate degree in a related area, including business courses.
- General clerical skills including accuracy in basic math, filing, proofreading, typing, spelling and data entry.
- Ability to understand and operate appropriate office equipment, including personal computers and working knowledge of department-specific software.
- Working knowledge and proficiency with Microsoft Word and Excel.
- Good communication skills with an ability to relate to staff, students, and members of the community.
- Must possess ability to analyze and prioritize supervisor’s schedule.
Preferred Qualifications
- Bachelor’s degree in related area.
- Working knowledge of EMS scheduling and Colleague products.
Physical Demands
Schoolcraft College is an AA/ EEO Employer.
- In-Person: This position requires the employee to be onsite at Schoolcraft College.
- Writing Skills: Ability to write reports, business correspondence, and procedure manuals.
- Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations.
- Communication Skills: Ability to effectively present information and respond to questions from prospective and current employees, and groups of managers.
- Mathematical Skills: Ability to add, subtract, multiply, and divide with all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentage and to draw and interpret bar graphs.
- Reasoning Ability: Ability to solve practical problems and deal with a variety of instructions furnished in written, oral, diagram, or schedule form.
- Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- Office Environment: This role may involve being in a stationary position in front of a computer, using a keyboard, mouse (or applicable equipment) and telephone. Communicating and exchanging information with individuals electronically or in person. This role may also involve standing and walking for periods of time, and the use of hands and moving objects on occasion, of up to 10-20 lbs. Specific vision abilities required may include close vision, color vision and the ability to adjust focus.
- Noise Level: The noise level in the work environment is usually moderate.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Work Hours
Work Hours 40 hours/week, 8-5 pm
Salary $23.26/hour
Job Duties
Job Duty Name
Job Duty Name 1
Description of Job Duty
Prepares material from concepts or rough draft to final form (letters, memos, manuscripts, tables, charts, etc.), using correct sentence structure, grammar, spelling, and punctuation.
Essential Duty? Yes
Percentage Of Time
Job Duty Name
Job Duty Name 2
Description of Job Duty
Drafts forms, composes form letters, and compiles factual reports which require exercise of judgment, originality, and computational skills.
Essential Duty? Yes
Percentage Of Time
Job Duty Name
Job Duty Name 3
Description of Job Duty
Complete the Credit-Schedule Building processes each term for the disciplines in Occupational & Professional Programs.
Essential Duty? Yes
Percentage Of Time
Job Duty Name
Job Duty Name 4
Description of Job Duty
Screens mail and selects correspondence which may be handled by other than immediate supervisor(s), exercising judgment regarding priorities.
Essential Duty? Yes
Percentage Of Time
Job Duty Name
Job Duty Name 5
Description of Job Duty
Maintains record keeping and/or filing systems (including computer files).
Essential Duty? Yes
Percentage Of Time
Job Duty Name
Job Duty Name 6
Description of Job Duty
Makes appointments for supervisor(s), exercising judgment regarding priorities.
Essential Duty? Yes
Percentage Of Time
Job Duty Name
Job Duty Name 7
Description of Job Duty
Makes travel arrangements for supervisor(s).
Essential Duty? Yes
Percentage Of Time
Job Duty Name
Job Duty Name 8
Description of Job Duty
Arranges for meetings and conferences and takes minutes as required.
Essential Duty? Yes
Percentage Of Time
Job Duty Name
Job Duty Name 9
Description of Job Duty
Maintains and monitors appropriate budget records.
Essential Duty? Yes
Percentage Of Time
Job Duty Name
Job Duty Name 10
Description of Job Duty
As required, trains and directs the work of other clerical and/or student employees, maintains schedule for office coverage.
Essential Duty? Yes
Percentage Of Time
Job Duty Name
Job Duty Name 11
Description of Job Duty
As required, coordinates the functions of the offices(s) to which assigned.
Essential Duty? Yes
Percentage Of Time
Job Duty Name
Job Duty Name 12
Description of Job Duty
As required, initiates the selection process and recommends student employees for hire.
Essential Duty? Yes
Percentage Of Time
Job Duty Name
Job Duty Name 13
Description of Job Duty
Directs concerns of students, staff, or community members to the appropriate administrative personnel
Essential Duty? Yes
Percentage Of Time
Job Duty Name
Job Duty Name 14
Description of Job Duty
Prepares appropriate reports, letters, and memos.
Essential Duty? Yes
Percentage Of Time
Job Duty Name
Job Duty Name 15
Description of Job Duty
Attends committee and other meetings as required.
Essential Duty? Yes
Percentage Of Time
Job Duty Name
Job Duty Name 16
Description of Job Duty
Performs related duties as assigned.
Essential Duty? Yes
Percentage Of Time
Required fields are indicated with an asterisk (*).
- * Do you have an Associate degree (or higher) in a related area, including business courses?
- Yes
- No
- * Do you have general clerical skills, including basic math, filing, proofreading, typing, spelling, data entry, and the ability to multitask?
- Yes
- No
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