HR Administrative Assistant (TEMP)

Michigan Medicine; Ann Arbor (MI); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Michigan Medicine seeks a temporary Administrative Assistant to provide high-level administrative support to the Senior Director of Human Resources and Labor Relations. This role handles confidential employee and labor matters with discretion and manages multiple priorities in a fast-paced environment.

Assignment runs from October 26, 2026 to January 22, 2027, with hybrid or remote options at department discretion.

Qualifications

• Minimum of 2 years of administrative experience.
• Strong calendar management and meeting coordination.
• Proficient with Microsoft Office, Google Workspace, and virtual meeting tools.
• Excellent organizational and multitasking skills.
• Ability to handle confidential information with discretion.
• Strong written and verbal communication.

Responsibilities

• Answer and route calls and emails with discretion.
• Manage the Senior Director's calendar and coordinate meetings.
• Schedule meetings with HR leadership and stakeholders.
• Prepare meeting materials and Zoom links.
• Take and distribute meeting notes and action items.
• Maintain confidential files and records.
• Assist with HR team events and trainings.
• Provide general administrative support for HR and Labor Relations projects.

Skills

Administrative experience

Calendar management

Discretion & confidentiality

Communication skills

Time management

Tools

Microsoft Office

Google Workspace

Zoom

Video conferencing

Job description

Michigan Medicine seeks a temporary Administrative Assistant to provide high-level administrative support to the Senior Director of Human Resources and Labor Relations. This role requires professionalism, sound judgment, and a high degree of discretion when handling sensitive and confidential employee and labor relations matters. The successful candidate will manage multiple priorities in a fast-paced environment and serve as a key point of contact for the Senior Director's office, providing day-to-day administrative and operational support across HR and Labor Relations priorities.

Assignment: October 26, 2026 - January 22, 2027 (approximately 3 months).

Responsibilities*

• Answer and route incoming calls and emails, using discretion in directing sensitive HR and labor relations inquiries
• Manage the Senior Director's calendar and coordinate meetings, including identifying availability, communicating with participants, sending invitations, reserving meeting space, and arranging Zoom or hybrid meeting details
• Schedule and coordinate meetings with HR leadership, HR business partners, labor relations staff, union representatives, and other internal and external stakeholders
• Prepare meeting materials such as agendas, copies, and Zoom links
• Take and distribute meeting notes and action items
• Maintain organized, confidential files and records, in both electronic and hard copy
• Assist with coordinating HR team events, trainings, and leadership meetings (room setup, catering, check-in)
• Provide general administrative support for HR and Labor Relations projects and priorities as assigned

Required Qualifications*

• Minimum of 2 years of administrative experience
• Strong calendar management and meeting coordination experience
• Proficiency with Microsoft Office, Google Workspace, and virtual meeting tools
• Excellent organizational, multitasking, and problem-solving skills
• Demonstrated attention to detail and ability to anticipate needs, follow through on assignments, and manage time-sensitive requests with minimal supervision
• Strong written and verbal communication skills
• Demonstrated ability to handle highly confidential and sensitive information (such as personnel, employee relations, and labor matters) with discretion and integrity
• Proven ability to work independently and collaboratively in a dynamic environment

Desired Qualifications*

• Prior experience in a Human Resources, Labor Relations, or Employee Relations office
• Experience in a healthcare, academic, or other large, complex organizational setting

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

This posting may be removed from the job board and filled at any time.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.