Senior Administrative Assistant, HSI

Massachusetts Institute of Technology; Cambridge (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

Massachusetts Institute of Technology, Sloan School of Management—HSI seeks a Senior Administrative Assistant who serves as the primary point of contact for HSI activities and communications, owning inquiries and policies. You will manage the Director's complex calendar, coordinate domestic and international travel, and support diverse stakeholders across MIT, industry, healthcare and academia.

You will plan and coordinate high-profile events and assist with the Healthcare Certificate, monitor

Responsibilities

• Acts as the primary point of contact for HSI activities and communications; responds to inquiries requiring in-depth understanding of policies and procedures.
• Manages the Director's complex calendar across MIT, Sloan, industry, healthcare and academic constituencies.
• Arranges complex domestic and international travel for the Director and HSI guests; prepares itineraries and trip materials; processes travel reimbursements.
• Plans and coordinates high-profile events (Advisory Board meeting, Healthcare Certificate ceremony, Lab workshops, seminars, and research lunches).
• Provides advanced administrative support for the MIT Sloan Healthcare Certificate, including student registration, tracking, auditing, marketing and logistics.
• Monitors and reconciles HSI's funded accounts monthly; investigates discrepancies and performs projections for accounts.

Skills

Calendar management

Travel planning

Event coordination

Financial reconciliation

Job description

SENIOR ADMINISTRATIVE ASSISTANT, HSI, Sloan School of Management serves as primary point of contact for HSI activities and communications; responds to inquiries requiring an in-depth understanding of HSI, Sloan and Institute policies and procedures, taking ownership of inquiries and ensuring they are resolved; manages the Director's complex calendar, accommodating multiple calendars and competing priorities across MIT, industry, healthcare and academic constituencies; arranges complex domestic and international travel for the Director and HSI guests; prepares itineraries and trip materials and processes travel reimbursements and related forms; plans and coordinates HSI's high-profile events, including the Advisory Board meeting, the Healthcare Certificate ceremony, the annual all-day HSI Lab workshop, the HSI seminar series, Healthcare Lab speaker sessions and research lunches. Planning requires coordination and input from multiple people and units and, for the largest events, timelines of up to a year; provides advanced administrative support for the MIT Sloan Healthcare Certificate, including student registration, tracking, auditing, marketing and logistics. Works with the certificate operations group to execute and update the processes and tasks behind students earning the Certificate alongside their degree, including participation in its monthly coordination meetings; monitors and reconciles HSI's sponsored research, gift, center and discretionary fund accounts on a monthly basis; investigates accounting discrepancies and resolves them; performs projections for individual accounts.

The full job description is available at https://web.mit.edu/sloan-hr/jobs/HSISrAA.pdf