Senior Administrative Assistant, Higher Education

State of Louisiana

Shreveport (LA)

On-site

USD 32,000 - 45,000

Full time

6 days ago

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Job summary

Southern University at Shreveport (SUSLA) in Shreveport, LA, is accepting applications for an Administrative Assistant 4 in the BSTEM Department. The role provides advanced administrative and secretarial support to a supervisor or manager, with duties including keyboarding, transcription, and document preparation.

Experience in administrative services is required, with a substitution option based on college coursework.

Qualifications

Three years of experience in administrative services.
Experience substitution: every 15 semester hours equals six months of experience.

Responsibilities

Interacts with students and faculty, assisting as necessary to resolve issues, answer questions, make referrals, contacting Admissions, Registrar's office and other offices for support.
Maintains college personnel and budget records, including request for leave, sabbaticals, and promotions.
Interacts with the general public (in person, telephone and email) screening and prioritizing them for appropriate responses.
Maintains student graduation checkout notebook and files for every semester.
Prepares requisitions, payroll, and various authorizations for faculty.
Maintains inventory of supplies and equipment.
Compiles and types special reports by selecting relevant information from a variety of sources.
Prepares materials needed for meetings such as agendas, handouts and binders.