Administrative Assistant 4

State of Louisiana; Shreveport (LA); On-site; USD 32,000 - 45,000; Full time

Job summary

Southern University at Shreveport (SUSLA) in Shreveport, LA, is accepting applications for an Administrative Assistant 4 in the BSTEM Department. The role provides advanced administrative and secretarial support to a supervisor or manager, with duties including keyboarding, transcription, and document preparation.

Experience in administrative services is required, with a substitution option based on college coursework.

Qualifications

• Three years of experience in administrative services.
• Experience substitution: every 15 semester hours equals six months of experience.

Responsibilities

• Interacts with students and faculty, assisting as necessary to resolve issues, answer questions, make referrals, contacting Admissions, Registrar's office and other offices for support.
• Maintains college personnel and budget records, including request for leave, sabbaticals, and promotions.
• Interacts with the general public (in person, telephone and email) screening and prioritizing them for appropriate responses.
• Maintains student graduation checkout notebook and files for every semester.
• Prepares requisitions, payroll, and various authorizations for faculty.
• Maintains inventory of supplies and equipment.
• Compiles and types special reports by selecting relevant information from a variety of sources.
• Prepares materials needed for meetings such as agendas, handouts and binders.

Skills

Accepting Direction

Communicating Effectively

Demonstrating Accountability

Job description

Southern University at Shreveport (SUSLA) is one of five campuses within the Historically Black Southern University System. The University serves approximately 3,180 undergraduate students and employs 413 full- and part-time staff, including 175 faculty members. SUSLA offers 33 undergraduate degree programs and awards about 350 degrees annually.

The main campus, located on Martin Luther King, Jr. Drive, spans more than 100 acres with 11 buildings. Additional instructional sites include the Downtown Metro Center for allied health programs and the Aerospace Technology Center at the Shreveport Downtown Airport, which houses FAA-approved aerospace technology and maintenance programs.

The SUSLA Business, Science, Technology, Engineering, and Mathematics (BSTEM) Department is currently accepting applications for the position of Administrative Assistant 4.

This role provides advanced administrative and secretarial support to a professional, supervisor, or manager. Responsibilities may also include highly skilled keyboarding, transcription, and document preparation. Employees perform duties with a high level of independence and exercise sound judgment when handling non-routine situations.

An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

• Interacts with students and faculty, assisting as necessary to resolve issues, answer questions, make referrals, contacting Admissions, Registrar's office and other offices for support.
• Maintains college personnel and budget records, including request for leave, sabbaticals, and promotions.
• Interacts with the general public (in person, telephone and email) screening and prioritizing them for appropriate responses.
• Maintains student graduation checkout notebook and files for every semester.
• Prepares requisitions, payroll, and various authorizations for faculty.
• Maintains inventory of supplies and equipment.
• Compiles and types special reports by selecting relevant information from a variety of sources, such as reports, documents, correspondence and electronic files.
• Prepares materials needed for meetings such as agendas, handouts and binders.

Position-Specific Details

Appointment Type: Probational

Work Location: Southern University at Shreveport in Shreveport, LA

Work Schedule: Work hours are8AM-6PM, (hours may change in the summer)

Contact Information

For further information about this vacancy, contact:

318-670-9247

[e-mail]

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.