Senior Administrative Assistant for Tenure-Track Faculty

Harvard University; Massachusetts; Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision coverage

Retirement plans

Wellbeing resources

Tuition assistance and reimbursement

Commuter benefits and campus perks

Job summary

Harvard University is seeking an Administrative Assistant for the Department of Environmental Health. The role supports tenure-track faculty with high-level administrative tasks, prioritizes competing demands, and safeguards confidential information to ensure smooth daily operations.

Responsibilities include calendar management, letters of recommendation, travel arrangements, reimbursements, IT support, and department communications. A 2-year term appointment applies, with potential extension.

Qualifications

• 3+ years of relevant experience required.
• Bachelor's Degree or equivalent.
• Experience in academia, research lab, or healthcare settings valued.

Responsibilities

• Manage faculty calendars and coordinate meetings; plan events and seminars.
• Draft letters, professional correspondence, and update biosketches for faculty.
• Coordinate travel and process reimbursements following university policy and budgets.
• Serve as IT point of contact for departmental operations and communications.
• Handle department communications, office logistics, and visitor arrangements.

Skills

Communication skills

Interpersonal skills

Organizational skills

Team coordination

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

Harvard University is seeking an Administrative Assistant for the Department of Environmental Health. The role supports tenure-track faculty with high-level administrative tasks, prioritizes competing demands, and safeguards confidential information to ensure smooth daily operations.

Responsibilities include calendar management, letters of recommendation, travel arrangements, reimbursements, IT support, and department communications. A 2-year term appointment applies, with potential extension.