Senior Administrative Assistant for Tenure-Track Faculty

Harvard University; Boston (MA); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Tuition assistance

Job summary

Harvard University’s Department of Environmental Health is seeking an Administrative Assistant to provide high‑level administrative support to tenure‑track faculty. You will manage calendars, draft letters, coordinate travel, reimbursements, and communication.

The role requires independent judgment, strong organizational skills, and discretion with confidential information. A Bachelor's degree and 3+ years of relevant experience are required; proficiency with Microsoft Office is essential.

Qualifications

• 3+ years of relevant experience is required; a combination of education and experience may be considered.
• Bachelor's Degree required; experience in academia or research environments is valued.
• Proficiency with Microsoft Office Suite and strong interpersonal skills are essential.
• Ability to prioritize, manage confidential information, and work with minimal supervision.

Responsibilities

• Independently manages and coordinates competing faculty calendars and meetings.
• Drafts letters of recommendation and professional correspondence for faculty.
• Coordinates travel arrangements, itineraries, and expense reimbursements.
• Manages department communications, announcements, and office operations.
• Provides IT support and assists with facilities, catering, and events as needed.

Skills

Administrative support

Communication

Organization

Problem solving

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

Harvard University’s Department of Environmental Health is seeking an Administrative Assistant to provide high‑level administrative support to tenure‑track faculty. You will manage calendars, draft letters, coordinate travel, reimbursements, and communication.

The role requires independent judgment, strong organizational skills, and discretion with confidential information. A Bachelor's degree and 3+ years of relevant experience are required; proficiency with Microsoft Office is essential.