Senior Administrative Assistant for Real Estate Invesment Firm

Smart Career Moves!; Atlanta (GA); On-site; USD 50,000 - 60,000; Full time

Job summary

A leading company is seeking a highly organized Administrative Assistant to support its Client Services team. The role entails managing schedules, coordinating travel, and assisting with marketing and fundraising efforts in a fast-paced investment environment. Ideal candidates will have over five years of administrative experience and possess strong organizational skills. The position offers a competitive salary and is an excellent opportunity for those looking to advance in their career.

Qualifications

• 5+ years of administrative support experience.
• Experience in professional services or investment environment preferred.
• Proficiency in Microsoft Office Suite and Adobe Acrobat.

Responsibilities

• Manage complex calendars and schedule meetings.
• Coordinate domestic and occasional international travel.
• Prepare expense reports and assist with logistics.

Skills

Communication

Organization

Multitasking

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

Atlanta, GA

We’re looking for a highly organized and proactive Administrative Assistant to support our Client Services team. This role plays a key part in keeping a busy investment team running smoothly, with a focus on scheduling, travel coordination, expenses, and project management. Ideal candidates will enjoy working in a fast-paced environment and bring strong administrative skills along with experience supporting marketing or fundraising teams.

Who You’ll Support:

• 2 Managing Directors
• 1 Senior Vice President
• 3 Vice Presidents
• Collaboration with other assistants and reporting to the Office Manager/Executive Assistant

Key Responsibilities:

• Manage complex calendars and schedule meetings in Outlook
• Coordinate travel (domestic and occasional international)
• Prepare accurate and timely expense reports
• Assist with marketing and fundraising-related meetings, materials, and logistics
• Manage long-term projects and respond promptly to requests
• Coordinate meetings with clients, vendors, attorneys, and internal teams
• Prepare presentations, reports, and materials for client and investor meetings
• Maintain organized filing systems and assist with front-office support as needed
• Help guide junior staff on travel and expense procedures

Skills & Qualifications:

• 5+ years of administrative support experience, ideally in a professional services or investment environment
• Experience supporting marketing or fundraising functions is highly valued
• Proficient in Microsoft Office Suite and Adobe Acrobat
• Strong communication, organization, and multitasking skills
• Able to work independently and handle confidential information with discretion
• Flexible, detail-oriented, and proactive in anticipating team needs

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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