Legal Administrative Assistant

Chamberlain Hrdlicka; Atlanta (GA); Hybrid; USD 55,000 - 66,000; Full time

Job summary

A reputable law firm in Atlanta is seeking a Legal Administrative Assistant for the Trusts & Estates Section to support their team with various administrative functions. The role offers a mix of in-office and remote work and comes with a competitive salary and benefits, including generous paid time off and professional development opportunities.

Benefits

Medical, dental, and vision insurance

Generous paid time off

401(k) with matching

Wellness Program

Professional development training

Qualifications

• Minimum of five years of legal assistant experience in a law firm.
• Strong proficiency in legal billing process and client relations.
• Flexible and self-starter with excellent teamwork skills.

Responsibilities

• Coordinate client appointments and prepare legal documents.
• Enter and review attorney timesheets, transmit invoices.
• Assist with maintaining both physical and electronic files.

Skills

Organizational skills

Attention to detail

Client service

Computer proficiency

Teamwork

Initiative

Education

Five years of legal assistant experience

Tools

MS Office

Document Management System

Time Entry

e-Filing and database software

Job description

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Job Summary

The Legal Administrative Assistant for the Trusts & Estates Section works closely with all members of the group to perform legal administrative functions for a busy team. This position will report to the Supervising Shareholders and Director of Administration and will be based in Atlanta, Georgia. This position is non-exempt and requires four days in the office with one remote day.

Duties and Responsibilities

• Coordinate client appointments and meetings ensuring timely and efficient scheduling
• Prepare engagement letters and process conflicts to onboard clients
• Enter, review, and revise attorney timesheets and transmit invoices by email to clients
• Prepare documents for client meetings and serve as a witness/notary during will signings
• Draft standard cover letters for correspondence, memoranda, and other legal documents
• Submit attorney expense reimbursements
• Maintain and organize physical and electronic files
• Assist as backup to other Legal Administrative Assistants in the office
• Perform other related duties as assigned

Knowledge/Skills/Abilities

• Minimum of five (5) years of legal assistant experience in a law firm
• Excellent organizational skills and attention to detail
• Strong aptitude for legal billing process
• Polished and professional client service and relations
• Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint, and Outlook), Document Management System, Time Entry, e-Filing and database software
• Demonstrates flexibility in a dynamic work environment
• Excellent work ethic and strong teamwork skills
• Self-Starter that takes initiative to ensure deadlines are met
• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 15 pounds at times

Benefits and Perks

• Competitive benefits package that includes medical, dental, vision, life insurance, short & long term disability and other ancillary benefits
• Generous Firm contribution to employee HSA Accounts each year, as well as, matching and profit sharing in our Firm’s 401(k)profit sharing program
• Central downtown location and choice of firm-paid garage parking or firm-paid monthly transportation allowance
• Digital family planning platform providing support through various life journeys and Backup Care Benefit
• Generous paid time off and 11 paid holidays
• Wellness Program that includes gym reimbursements, GoPivot wellness platform, teledoc resources for physical and mental health appointment and Employee Assistance Program (EAP)
• Quarterly training program for professional development
• Employee led Social Committee with regular social events and community service opportunities
• Competitive salary that reflects your experience and skills

Chamberlain Hrdlicka provides equal opportunity for employment to all individuals, regardless of race, color, creed, gender, sexual orientation, gender identity, national origin, age, disability, marital or veteran status, or any other legally protected status.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Law Practice

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Inferred from the description for this job

Vision insurance

Child care support

Paid maternity leave

Paid paternity leave

Medical insurance

401(k)

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