Senior Administrative Assistant

Wiggam Law; Atlanta (GA); On-site; USD 50,000 - 60,000; Full time

Job summary

Wiggam Law is seeking a Senior Administrative Assistant for their Atlanta office. This role involves administrative support, managing schedules, and ensuring smooth office operations. Ideal candidates should have relevant experience and enjoy contributing to a structured work environment with excellent benefits.

Benefits

Employer-provided health insurance

401(k) match and profit-sharing contributions

Paid group disability and life insurance

Paid parking or monthly MARTA fare

Regular firm-sponsored events

Qualifications

• 3 - 5 years of experience in an administrative support role is preferred.
• Ability to work independently while supporting leadership.
• Proficiency with Google Workspace and Adobe Acrobat.

Responsibilities

• Perform administrative tasks supporting firm operations.
• Manage guest and conference space calendar.
• Provide direct, ongoing support to a firm partner.

Skills

Attention to detail

Customer service

Communication

Education

Associate's or Bachelor's degree

Tools

Google Workspace

Adobe Acrobat

Job description

Are you the organized, upbeat multitasker who keeps everything (and everyone) running smoothly? Do you love being the go-to person who brings calm to the chaos and polish to the presentation? Are you a detail-loving pro who finds satisfaction in smooth systems, polished processes, and keeping daily operations humming? The Senior Administrative Assistant’s primary role is to perform administrative tasks that support firm operations and provide direct, ongoing support to one of the firm’s partners. This role requires a daily in-office presence at our Norcross location, which will open in late July. Upon hire, the Senior Administrative Assistant will work daily at our Midtown location until the Norcross office has opened. Responsibilities: • Serve as the in-person receptionist by managing the location’s guest and conference space calendar, greeting clients and visitors, and notifying the appropriate associate of their arrival. • Answer firm phone calls when the primary receptionist is unavailable; transfer calls and/or take messages as appropriate. • Sort and distribute mail, packages, and other communication promptly and according to firm procedure. • Order, receive, and set up catering for office meetings. • Monitor and manage inventories of supplies, snacks, and beverages. • Prepare and maintain the cleanliness of the office's common areas. • Serve as the office’s building safety warden. • Prepare firm meeting presentations and documents. • Maintain firm processes and information documents. • Coordinate written interviews and online assessments, and perform reference checks for firm applicants. • Assist with scheduling, meeting coordination, and other administrative tasks for firm leadership during peak periods or staff absences. • Provide direct, ongoing administrative support to a firm partner, including calendar management, meeting logistics, document preparation, and follow-up coordination. • Assist the marketing team with handwritten cards, packets, and lien letters. • Process firm invoices and receipts (accounts payable). • Support all firm teams with special projects and assignments. Qualifications: • An associate's or bachelor’s degree is preferred • 3 - 5 years of experience in an administrative support role, with a demonstrated ability to work independently while supporting firm leadership or senior professionals • Proficiency with Google Workspace and Adobe Acrobat applications, along with a strong interest in and the ability to learn new applications • Excellent customer service skills and the ability to maintain confidentiality • Communicates and collaborates effectively with remote teams in multiple locations • Attention to detail and accuracy • Strong verbal and written communication skills, including active listening and proofreading What We Offer • Enjoy a structured and supportive work environment with rare overtime required. • Regular firm-sponsored events and charity initiatives. Generous Benefits Package • Accrued PTO. • Employer-provided health insurance with optional dental and vision coverage. • Up to 4% 401(k) match and additional firm-funded profit-sharing contributions. • Paid group disability and life insurance policy. • Paid parking or monthly MARTA fare. Compensation: $50,000 - $60,000 yearly

• Serve as the in-person receptionist by managing the location’s guest and conference space calendar, greeting clients and visitors, and notifying the appropriate associate of their arrival. • Answer firm phone calls when the primary receptionist is unavailable; transfer calls and/or take messages as appropriate. • Sort and distribute mail, packages, and other communication promptly and according to firm procedure. • Order, receive, and set up catering for office meetings. • Monitor and manage inventories of supplies, snacks, and beverages. • Prepare and maintain the cleanliness of the office's common areas. • Serve as the office’s building safety warden. • Prepare firm meeting presentations and documents. • Maintain firm processes and information documents. • Coordinate written interviews and online assessments, and perform reference checks for firm applicants. • Assist with scheduling, meeting coordination, and other administrative tasks for firm leadership during peak periods or staff absences. • Provide direct, ongoing administrative support to a firm partner, including calendar management, meeting logistics, document preparation, and follow-up coordination. • Assist the marketing team with handwritten cards, packets, and lien letters. • Process firm invoices and receipts (accounts payable). • Support all firm teams with special projects and assignments.

Compensation:
$50,000-$60,000 per year