Senior Administrative Assistant — Executive Support & Events

00036 Columbia Mgmt Invst Adv LLC; Boston (MA); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health insurance

401(k)

Vacation & sick leave

Dental & life insurance

Job summary

Columbia Threadneedle Investments seeks a Senior Administrative Assistant in our Boston office to enable leaders and their teams to operate effectively. You will manage complex calendars, coordinate meetings and travel, prepare expense reports, and create professional materials.

You will support department operations, onboarding, and back‑up coverage for the administrative team, working with discretion on confidential matters in a fast-paced investment environment.

Qualifications

• 1 to 3+ years of administrative support experience in a corporate environment.
• High school diploma or GED required; associate’s or bachelor’s degree preferred.
• Strong proficiency with Microsoft Outlook, Word, Excel, and PowerPoint; experience with Concur or Ariba.

Responsibilities

• Proactively manage complex executive calendars and coordinate schedules with stakeholders.
• Plan and deliver meetings, conferences, town halls, offsites, and events, including travel logistics and follow-up.
• Monitor, respond to communications on behalf of leaders when appropriate; flag items needing attention.
• Coordinate domestic and international travel and prepare timely expense reports and invoices.
• Create and edit presentations, correspondence, and materials with a high degree of accuracy.

Skills

Multitasking

Attention to detail

Professional communication

Discretion

Prioritization

Education

High school diploma or GED

Associate or Bachelor’s degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Concur

Ariba

Job description

Columbia Threadneedle Investments seeks a Senior Administrative Assistant in our Boston office to enable leaders and their teams to operate effectively. You will manage complex calendars, coordinate meetings and travel, prepare expense reports, and create professional materials.

You will support department operations, onboarding, and back‑up coverage for the administrative team, working with discretion on confidential matters in a fast-paced investment environment.