Senior Executive Assistant & Operations Coordinator

Ameriprise Financial Services; United States; Hybrid; USD 54,000 - 61,000; Full time

Job summary

Columbia Threadneedle Investments seeks an Administrative Assistant to manage leader calendars, coordinate meetings, and prepare communications and travel arrangements. You will educate the department on technology updates and identify workflow improvements to boost efficiency.

The role requires 3–5 years of experience, strong MS Office skills, and the ability to multitask while handling sensitive information. In-office collaboration with some remote work is expected.

Qualifications

• Associate (2-year) degree or equivalent.
• 3-5 years of relevant experience required.
• Proficiency w/ computer programs (MSWord, Excel, PowerPoint, Access) and administrative programs (Outlook, Ariba Buyer, XMS, Concur).
• Ability to multi-task, quickly change direction and independently prioritize work in order to support multiple people.
• Ability to exercise discretion due to accessing and handling sensitive information.

Responsibilities

• Independently manage leader calendars and coordinate meetings.
• Educate department on technology updates and improve workflows.
• Prepare expense reports, invoices, and presentations.
• Coordinate department programs and events; supervise staff.
• Provide training or mentoring to staff and back up other assistants.

Skills

Multitasking

Independent judgement

Discretion

Effective communication

Education

Associate degree or equivalent

Bachelor's degree preferred

Tools

MS Word

Excel

PowerPoint

Access

Outlook

Ariba Buyer

Concur

Job description

Columbia Threadneedle Investments seeks an Administrative Assistant to manage leader calendars, coordinate meetings, and prepare communications and travel arrangements. You will educate the department on technology updates and identify workflow improvements to boost efficiency.

The role requires 3–5 years of experience, strong MS Office skills, and the ability to multitask while handling sensitive information. In-office collaboration with some remote work is expected.