Senior Administrative Assistant - Executive Support

Seattle Children's; Seattle (WA); On-site; USD 44,000 - 66,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

403(b)

Paid time off

Tuition reimbursement

Job summary

Seattle Children’s is seeking an experienced administrative professional to provide a wide range of complex tasks, supporting executives with confidential information, data reporting, scheduling, and travel coordination.

You will create and proofread documents, manage filing systems, and assist with budget preparation and financial reconciliations. A high degree of discretion and adaptability across departments is essential.

Qualifications

• High school diploma or equivalent required.
• Minimum five years of related admin work supporting executives or high-level management.
• Preferred: Bachelor’s degree, healthcare/medical office experience, project management assistance.

Responsibilities

• Organize, prioritize and coordinate a high volume of work including confidential information.
• Provide exceptional customer service to customers and visitors.
• Create, type, edit and proofread department documents.
• Schedule meetings and arrange travel.
• Enter, extract and analyze data into reports and presentations.
• Coordinate and monitor budget preparation; audit or reconcile financial statements and invoices.
• Manage workload to complete projects; duties vary by department.

Skills

Customer service

Data entry

Data analysis

Scheduling meetings

Travel arrangement

Budget coordination

Document editing

Education

High school diploma or equivalent

Bachelor’s degree

Job description

Seattle Children’s is seeking an experienced administrative professional to provide a wide range of complex tasks, supporting executives with confidential information, data reporting, scheduling, and travel coordination.

You will create and proofread documents, manage filing systems, and assist with budget preparation and financial reconciliations. A high degree of discretion and adaptability across departments is essential.