Administrative Assistant Senior

Seattle Children's; Seattle (WA); On-site; USD 44,000 - 66,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

403(b)

Paid time off

Tuition reimbursement

Job summary

Seattle Children’s is seeking an experienced administrative professional to provide a wide range of complex tasks, supporting executives with confidential information, data reporting, scheduling, and travel coordination.

You will create and proofread documents, manage filing systems, and assist with budget preparation and financial reconciliations. A high degree of discretion and adaptability across departments is essential.

Qualifications

• High school diploma or equivalent required.
• Minimum five years of related admin work supporting executives or high-level management.
• Preferred: Bachelor’s degree, healthcare/medical office experience, project management assistance.

Responsibilities

• Organize, prioritize and coordinate a high volume of work including confidential information.
• Provide exceptional customer service to customers and visitors.
• Create, type, edit and proofread department documents.
• Schedule meetings and arrange travel.
• Enter, extract and analyze data into reports and presentations.
• Coordinate and monitor budget preparation; audit or reconcile financial statements and invoices.
• Manage workload to complete projects; duties vary by department.

Skills

Customer service

Data entry

Data analysis

Scheduling meetings

Travel arrangement

Budget coordination

Document editing

Education

High school diploma or equivalent

Bachelor’s degree

Job description

Provide a wide range of highly complex administrative tasks. Responsibilities include the organization, prioritization and coordination of a high volume of work including confidential information. Duties include exceptional customer service to customers and visitors; creating, typing, editing, and proofreading various department documents; creating and maintaining filing systems; scheduling meetings and arranging travel; entering, extracting, and analyzing data into reports and presentations; coordinating and monitoring budget preparation; auditing or reconciling financial statements and invoices; and managing workload required to complete projects. Duties will vary by department.

Required Education And Experience

High school diploma or equivalent experience. Minimum five (5) years of related administrative work supporting high level management or executives in the areas of customer service and/or office management.

Required Credentials

N/A.

Preferred

Bachelor’s degree. Healthcare/medical office experience. Project management assistance experience.

Compensation Range

$32.07 - $48.11 per hour

Salary Information

This compensation range was calculated based on full-time employment (2080 hours worked per calendar year). Offers are determined by multiple factors including equity, skills, experience, and expertise, and may vary within the range provided.

Disclaimer for Out of State Applicants

This compensation range is specific to Seattle, positions located outside of Seattle may be compensated differently depending on various factors.

Benefits Information

Seattle Children’s offers a generous benefit package, including medical, dental, and vision plans, 403(b), life insurance, paid time off, tuition reimbursement, and more. Additional details on our benefits can be found on our website www.seattlechildrens.org/careers/benefits.

About Us

Hope. Care. Cure. These three simple words capture what we do at Seattle Children’s – to help every child live the healthiest and most fulfilling life possible. Are you ready to engage with a mission-driven organization that is life-changing to many, and touches the hearts of all? #HOPECARECURE

Our founding promise to the community is as valid today as it was over a century ago: we will care for all children in our region, regardless of the families’ ability to pay. Together, we deliver superior patient care, advance new discoveries and treatments through pediatric research, and serve as the pediatric and adolescent, academic medical center for Washington, Alaska, Montana and Idaho – the largest region of any children’s hospital in the country.

U.S. News & World Report consistently ranks Seattle Children’s among the nation’s best children’s hospitals. For more than a decade, Seattle Children’s has been nationally recognized in key specialty areas. We are honored to be one of the nation’s very best places to care for children and the top-ranked pediatric hospital in Washington and the Pacific Northwest.

As a Magnet designated institution, we recognize the importance of hiring and developing great talent to provide best-in-class care to the patients and families we serve. Our organizational DNA takes form in our core values: Compassion, Excellence, Integrity, Collaboration, Equity and Innovation. Whether it’s delivering frontline care to our patients in a kind and caring manner, practicing the highest standards of quality and safety, or being relentlessly curious as we work towards eradicating childhood diseases, these values are the fabric of our culture and community. The future starts here.

Our Commitment

Seattle Children’s welcomes people of all experiences, backgrounds, and thoughts as this is what drives our spirit of inquiry and allows us to better connect with our patients and families. Our organization recruits, employs, trains, compensates, and promotes based on merit without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

The people who work at Seattle Children’s are members of a community that seeks to respect and celebrate all the qualities that make each of us unique. Each of us is empowered to be ourselves.

Seattle Children’s is proud to be an Equal Opportunity Workplace and Affirmitive Action Employer.