Strategic Executive Assistant to Two Executives

Children's Wisconsin; Milwaukee (WI); On-site; USD 65,000 - 90,000; Full time

Job summary

Children’s Wisconsin is seeking a highly skilled Executive Assistant to provide high-level administrative support to two executives. This role requires managing complex calendars, coordinating meetings, and preparing documents with discretion and professionalism.

The ideal candidate has at least 5 years of administrative or project management experience, excels in communications, and can handle confidential information while building strong relationships across the organization.

Qualifications

• Minimum 5 years of administrative support or project management experience.
• Experience supporting executive-level leaders preferred.
• Experience coordinating travel arrangements for executive staff required.
• Strong written and verbal communication skills with attention to grammar, spelling, and editing.
• Proficiency in Microsoft Office and related business technologies.

Responsibilities

• Provide comprehensive administrative support to two executive leaders.
• Manage complex calendars, meetings, and scheduling priorities with internal and external stakeholders.
• Coordinate meeting logistics, prepare agendas, and record/transcribe meeting minutes as requested.
• Prepare and edit correspondence, reports, presentations, spreadsheets, charts, graphs, invoices, travel expense reports, and other business documents.
• Screen and prioritize phone calls and manage executive communications with discretion.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion & confidentiality

Relationship building

Multitasking

Microsoft Office

Education

High School Diploma/GED/HSED

Bachelor’s Degree preferred

Tools

Microsoft Office Suite

Job description

Children’s Wisconsin is seeking a highly skilled Executive Assistant to provide high-level administrative support to two executives. This role requires managing complex calendars, coordinating meetings, and preparing documents with discretion and professionalism.

The ideal candidate has at least 5 years of administrative or project management experience, excels in communications, and can handle confidential information while building strong relationships across the organization.