Senior Administrative Assistant — Exec Support & Ops

University of Miami; Naples (FL); On-site; USD 42,000 - 52,000; Full time

Job summary

University of Miami is seeking a Sr. Administrative Assistant in Naples, FL to support department leadership with daily clerical tasks and data analysis. The role involves preparing reports, scheduling, travel planning, and coordinating communications for executives.

The position requires a High School Diploma or equivalent and at least 3 years of relevant experience. Strong teamwork, learning agility, and tech proficiency are essential for success in a dynamic university environment.

Qualifications

• High School Diploma or equivalent or relevant experience, certification or license.
• Minimum 3 years of relevant experience required.

Responsibilities

• Supports department and/or department leadership with daily clerical tasks.
• Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.
• Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.
• Plans meetings and takes detailed minutes, as needed.
• Answers phone calls, provides information to callers or connects callers to appropriate staff.
• Schedules appointments and updates calendars.
• Makes travel arrangements and reservations for department leadership and staff, as needed.
• Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
• Greets and provides general support to visitors.
• Develops and maintains department filing system.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

Skills

Learning Agility

Teamwork

Technical Proficiency

Education

High School Diploma or equivalent/relevant experience, certification or license

Job description

University of Miami is seeking a Sr. Administrative Assistant in Naples, FL to support department leadership with daily clerical tasks and data analysis. The role involves preparing reports, scheduling, travel planning, and coordinating communications for executives.

The position requires a High School Diploma or equivalent and at least 3 years of relevant experience. Strong teamwork, learning agility, and tech proficiency are essential for success in a dynamic university environment.