Executive Administrative Assistant

Nestlé S.A.; St. Louis (MO); On-site; USD 72,000 - 106,000; Full time

Benefits offered by this job

401k with company match

Healthcare coverage

Bonus eligibility

Job summary

Nestlé S.A. is seeking an Executive Administrative Assistant to provide advanced support to multiple Vice Presidents and Directors. You will coordinate projects, arrange travel, prepare reports, and handle confidential information with discretion.

The role also includes creating presentation materials and supporting committee activities in a fast-paced corporate environment. Ideal candidates bring 5+ years of administrative experience in a corporate setting, strong organizational skills, and

Qualifications

• High School Diploma or equivalent.
• 5+ years' professional experience in an Administrative Support role or equivalent, preferably within a corporate setting.

Responsibilities

• Perform advanced and confidential executive support tasks.
• Schedule meetings, manage travel itineraries, prepare expense reports.
• Assist with budget review and special projects.
• Serve as liaison between executives and staff and external contacts.
• Maintain calendars and milestone trackers.
• Maintain org charts, distribution lists, SharePoint, Teams sites.
• Publish meeting materials, standards, announcements, newsletters.
• Manage contact directories and stakeholder communications.
• Maintain dashboards, scorecards, KPI reporting packages.
• Coordinate procurement requests and follow approvals.
• May assist in reviewing budget and related expenses.

Skills

Executive support

Scheduling

Travel coordination

Budget review

Communication

Education

High School Diploma

Tools

SharePoint

Teams

Excel

PowerPoint

Job description

Driven by integrity and united by the people-and-pet bond, we find strong purpose in the work we do and an even greater joy in those we get to work alongside. Together, we harness the expertise of our long-standing tradition of excellence to embrace possibility and continuously push to do what's never been done before in pet care. Discover your purpose and fuel your passions when you bring your love of pets to a team that prides itself on the power of togetherness—We are Proudly Connected. Purely Driven.

Position Summary

We're comprised of a team of dedicated administrative professionals who are proactive, lending our expertise and knowledge to support the organization's operations. Collectively, we're an integral part of our close-knit teams and experience a strong sense of camaraderie and collaboration as we work together to elevate the administrative processes that drive our business forward. With a strong purpose, our administrative professionals play a vital role in ensuring efficient operations and creating a productive work environment. Join us and discover the endless possibilities for growth and development within a company that values contributions and offers supportive, fulfilling work experience.

As an Executive Administrative Assistant, you will provide advanced administrative support to multiple Vice Presidents and Director-level executives including the VP of Safety, VP of Manufacturing and Senior Director of Manufacturing Excellence. No two days look the same – you'll coordinate projects, lead distribution of information, schedule and coordinate large workshops, meetings, and travel arrangements all in a given week. You'll also find yourself supporting special projects, creating presentation materials, preparation of reports/spreadsheets, and providing administrative support to various committees.

Primary Responsibilities

• Perform advanced and diversified assignments of a confidential nature in support of executive leaders
• Schedule meetings, maintain travel itineraries and prepare expense reports
• May assist in reviewing budget and related expenses and assist with other special projects.
• Serve as liaison between executives and subordinates, peers, superiors, and external contacts in person and by phone
• Maintain organizational calendars and key milestone trackers
• Maintain organizational charts, distribution lists, SharePoint, Teams sites, and communication channels
• Publish meeting materials, standards, announcements, and newsletters
• Manage contact directories and stakeholder communications
• Maintain dashboards, scorecards, and KPI reporting packages
• Coordinate procurement requests and follow-up on approvals
• May assist in reviewing budget and related expenses and assist with other special projects.

Requirements

• High School Diploma or equivalent
• 5+ years' professional experience in an Administrative Support role or equivalent, preferably within a corporate setting

Salary: $72,246.60 to$106,210.00 per year

Bonus Eligibility:Yes

The pay range provided is a good faith estimate for the position at the time of posting. Final compensation may vary based on factors including but not limited to knowledge, skills and abilities as well as geographic location. It is not typical for an individual to be hired at top of range.

Nestlé offers performance-based incentives and a competitive total rewards package, which includes a 401k with company match, healthcare coverage and a broad range of other benefits. Incentives and/or benefit packages may vary depending on the position. Learn more at https://www.nestlejobs.com/nestle-in-the-us-benefits

It is our business imperative to remain a very inclusive workplace.
To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestlé seeks such skilled and qualified individuals to share our mission where you'll join a cohort of others who've chosen to call Nestlé home.

The Nestlé Companies are equal employment opportunity employers. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status or any other characteristic protected by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at [e-mail] or please dial 711 and provide this number to the operator: 1-800-321-6467.

This position is not eligible for Visa Sponsorship.