Executive Administrative Assistant

Talentify; St. Louis (MO); On-site; USD 72,000 - 106,000; Full time

Benefits offered by this job

401k with company match

Healthcare coverage

Job summary

Nestlé USA is seeking an experienced administrative professional to provide advanced support to the Head of U.S. Engineering Hub.

You will coordinate projects, manage information flow, schedule large workshops and travel, and assist with reports and special projects across committees. With 5+ years in administrative roles, you will maintain calendars, prepare materials, and support finance and workforce administration in a collaborative, inclusive environment.

Qualifications

• High School Diploma or equivalent.
• 5+ years of experience in administrative support or equivalent.

Responsibilities

• Ensure assigned floor has all necessary site services and local support – daily cleaning, restock printer supplies, and liaison with IS/IT for conference room support.
• Maintain Hub organizational calendars and milestone trackers.
• Maintain organizational charts, distribution lists, SharePoint, and stakeholder communication channels.
• Publish meeting materials, standards, announcements, and newsletters.
• Support Hub Finance with budget tracking, cost-center administration, purchase requests and invoice processing.
• Assist with timekeeping, reporting, and workforce administration.
• Coordinate communications such as Town Halls and employee status changes.
• Prepare data for monthly operating reviews and annual budgeting cycles.

Skills

Administrative support

Calendar management

Travel coordination

Education

High School Diploma or equivalent

Tools

SharePoint

Job description

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Position Summary

We’re comprised of a team of dedicated administrative professionals who are proactive, lending our expertise and knowledge to support the organization's operations. Collectively, we’re an integral part of our close-knit teams and experience a strong sense of camaraderie and collaboration as we work together to elevate the administrative processes that drive our business forward. With a strong purpose, our administrative professionals play a vital role in ensuring efficient operations and creating a productive work environment. Join us and discover endless possibilities for growth and development within a company that values contributions and offers supportive, fulfilling work experience.

In this role, you’ll provide advanced administrative and organizational support to the Head of U.S. Engineering Hub. No two days look the same – you’ll coordinate projects, lead distribution of information, schedule and coordinate large workshops, meetings, and travel arrangements all in a given week. You’ll also find yourself supporting special projects, creating presentation materials, preparation of reports/spreadsheets, and providing administrative support to various committees.

Primary Responsibilities

• Ensure assigned floor has all necessary site services and local support – daily cleaning and trash removal, coffee & snacks available, restock printer supplies, primary liaison with IS/IT for conference room technical support resolution
• Maintain Hub organizational calendars and key milestone trackers
• Maintain organizational charts, distribution lists, SharePoint and stakeholder communication channels
• Publish meeting materials, standards, announcements, and newsletters
• Support Hub Finance with budget tracking, cost-center administration, purchase requests and invoice processing
• Assist with timekeeping, reporting, and workforce administration
• Coordinate communications such as Town Halls & employee status changes
• Prepare data for monthly operating reviews and annual budgeting cycles

Requirements

• High School Diploma or equivalent
• 5+ years professional experience in an Administrative Support role or equivalent

Salary: $72,246.60 to $106,210.00 per year

Bonus Eligibility: Yes

The pay range provided is a good faith estimate for the position at the time of posting. Final compensation may vary based on factors including but not limited to knowledge, skills and abilities as well as geographic location. It is not typical for an individual to be hired at top of range.

Nestlé offers performance-based incentives and a competitive total rewards package, which includes a 401k with company match, healthcare coverage and a broad range of other benefits. Incentives and/or benefit packages may vary depending on the position. Learn more at https://www.nestlejobs.com/nestle-in-the-us-benefits

It is our business imperative to remain a very inclusive workplace.
To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home.

The Nestlé Companies are equal employment opportunity employers. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status or any other characteristic protected by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at [e-mail] or please dial 711 and provide this number to the operator: 1-800-321-6467.

This position is not eligible for Visa Sponsorship.