Senior Administrative & Programs Liaison

Commonwealth of VA Careers; Alexandria (VA); On-site; USD 42,000 - 57,000; Full time

Job summary

Commonwealth of Virginia Careers is seeking an Administrative Support IV in Alexandria, VA to provide high-level administrative support to the Division Chief of Early Childhood Programs within the Department of Community and Human Services.

The role features calendar management, meeting coordination, onboarding for new staff, data management, and budget controls, with strong emphasis on confidentiality and cross-functional collaboration.

Qualifications

• High school diploma with related coursework and admin experience.
• Strong clerical and office practices knowledge.
• Proficient with common agency software packages.
• Effective written and oral communication skills.
• Ability to work with professionals and the public.
• Discretion and sound decision-making.

Responsibilities

• Manage the Division Chief's calendar and scheduling.
• Coordinate cross-functional meetings and site visits.
• Screen and triage correspondence and inquiries.
• Provide onboarding orientation for new staff.
• Maintain logs and follow up on actions.
• Act as liaison among division staff and inspectors.
• Support MOUs/MOAs and data dashboards.
• Process procurement and budget tracking activities.

Skills

Organizational skills

Communication

Discretion

Team collaboration

Education

High school diploma

Postsecondary coursework in office admin

Tools

Word processing software

Spreadsheet software

Database basics

Job description

Commonwealth of Virginia Careers is seeking an Administrative Support IV in Alexandria, VA to provide high-level administrative support to the Division Chief of Early Childhood Programs within the Department of Community and Human Services.

The role features calendar management, meeting coordination, onboarding for new staff, data management, and budget controls, with strong emphasis on confidentiality and cross-functional collaboration.