Executive Administrative Assistant III

AttainX; United States; Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Paid vacation

Health insurance

Dental insurance

Vision insurance

401(k) matching

Tuition reimbursement

Disability coverage

Job summary

AttainX is seeking an Executive Administrative Assistant III to provide integrated executive and administrative support for DHS CISA’s National Coordination Council Support and Sector Risk Management Engagement activities. The role involves high-visibility engagements, executive scheduling, and documentation routing.

Remote/hybrid work is available with COR approval for telework. The position requires 4–7 years of senior admin experience, a bachelor’s degree, and proficiency in MS Office;

Qualifications

• 4–7 years of executive administrative experience, Level III / Senior.
• Bachelor’s degree in business administration, public administration, or related field, or equivalent.
• Experience coordinating executive calendars, high-visibility engagements, travel logistics, and action-item follow-up.
• Strong writing, proofreading, and professional communication with discretion and judgment.

Responsibilities

• Provide executive administrative support for National Coordination Council and Sector Management leadership activities.
• Manage executive calendars, appointments, and stakeholder engagements; communicate changes promptly.
• Coordinate national coordination engagements, including virtual and onsite meetings, registration, and stakeholder communications.
• Prepare meeting materials, agendas, and briefs; ensure items are complete before engagements.
• Maintain engagement trackers, calendars, logs, and action-item records; ensure timely follow-up.

Skills

Executive support

Calendar management

Research & writing

MS Office

Communication

Discretion & judgment

Education

Bachelor’s degree

Tools

Microsoft Outlook

Word

Excel

PowerPoint

CATT/STORM

Job description

Job Title: Executive Administrative Assistant III - DHS Public Trust

Location: Remote/Hybrid - DHS CISA, 4200 Wilson Boulevard, Arlington, VA 22203. Primary performance at CISA facilities; telework requires COR approval.

Work Schedule: Monday through Friday, generally 8:00 a.m. to 4:30 p.m. Eastern Time, excluding federal holidays; schedule flexibility may be required for emergent events.

Security Requirements

DHS Public Trust - Must obtain and maintain a favorable DHS fitness determination (Public Trust), complete the appropriate background investigation, and maintain required facility and system access.

Work Authorization

Must be US Citizen and meet DHS personnel and system access requirements.

AttainX is seeking an Executive Administrative Assistant III to provide integrated executive and administrative support for CISA’s National Coordination Council Support and Sector Risk Management Engagement activities. This combined position supports senior Government officials through high-visibility engagements, executive scheduling, meeting preparation, correspondence, document routing, daily tracking, and monthly administrative reporting. The employee independently coordinates moderately complex assignments, anticipates leadership needs, and maintains timely follow-up across both support areas.

Qualifications and Education Requirements

• Four (4) to seven (7) years of related executive administrative experience, including senior leadership support and independent coordination of moderately complex administrative activities (Level III / P03-Senior).
• A bachelor’s degree in business administration, public administration, communications, or a related field, or an equivalent combination of education and relevant executive support experience.
• Experience coordinating executive calendars, high-visibility engagements, meeting packages, correspondence, document routing, travel logistics, and action-item follow-up across multiple priorities.
• Strong research, writing, proofreading, organization, professional communication, discretion, and judgment; ability to build effective relationships with senior officials and stakeholders.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, collaboration platforms, and document routing or tracking systems; CATT/STORM experience is preferred.
• Experience supporting Federal executives, national coordination councils, Sector Management or Sector Risk Management Agency engagement activities, and federal records requirements is preferred.
• A relevant administrative professional or Microsoft Office certification is preferred.
• Must obtain and maintain a favorable DHS fitness determination (Public Trust) and required facility and system access.

Job Duties

• Provide coordinated executive administrative support for National Coordination Council and Sector Management leadership activities; organize shared workflows, prioritize assigned requests, and upgrade conflicting deadlines or simultaneous coverage needs to the supervisor.
• Manage executive calendars, appointments, and stakeholder engagements; anticipate scheduling conflicts, coordinate availability, and communicate timely changes to leadership and participants.
• Coordinate high-visibility national coordination, council, cross-sector, and Sector Risk Management Agency engagements, including virtual and onsite meeting logistics, registration, attendance records, and stakeholder communications.
• Prepare meeting packages, agendas, pre-reads, briefing materials, correspondence, and supporting documentation using approved DHS/CISA templates; confirm materials are complete and available before engagements.
• Maintain daily engagement trackers, administrative calendars, correspondence logs, document-routing records, and action-item trackers; keep priorities, owners, deadlines, and completion status current.
• Capture accurate meeting notes, decisions, and action items; prepare and coordinate timely post-engagement summaries and follow-up materials within three business days when required by the assigned engagement.
• Manage executive correspondence and document routing through email, CATT/STORM, and other approved systems; track reviews, clearances, and approvals and upgrade overdue items or administrative bottlenecks.
• Maintain council and sector membership rosters, distribution lists, participation records, files, and auditable documentation in accordance with applicable Government records and information-handling requirements.
• Conduct assigned research and information gathering; prepare factual summaries, memoranda, talking-point inputs, and administrative reports for leadership review.
• Prepare monthly administrative status inputs covering executive calendar coordination, correspondence volumes, document routing, engagement support, and follow-up completion; provide interim updates when requested.
• Coordinate leadership travel itineraries, meeting schedules, and supporting documentation when assigned; assist with urgent engagement arrangements and after-action documentation under applicable approval procedures.
• Exercise discretion with sensitive correspondence and leadership materials; support authorized unclassified activities, maintain continuity and handoff records, and design approved improvements to meeting preparation and administrative workflows.

Non-Essential Functions

Other related duties as assigned.

About Us

AttainX, Inc. delivers technology solutions, software products, and professional services to Federal Government customers. Our people are central to achieving our customers’ missions. We support quality, collaboration, and employee growth through teamwork and professional development.

Benefits

• We are proud to offer competitive compensation and benefits packages, including paid vacation, medical, dental, and vision insurance, a matching 401(k) plan, tuition/training reimbursement, and long- and short-term disability coverage, subject to plan terms and eligibility.

EEO Commitment

AttainX is an equal employment opportunity employer committed to a workplace free from discrimination. We provide equal opportunity to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, or any other status protected by applicable law.

Accommodations

Applicants and employees who need a reasonable accommodation for the application process or to perform essential job functions may contact Human Resources.

Physical Demands

This position primarily involves computer-based work, reviewing technical materials, and communicating with team members and stakeholders. Essential functions may be performed with or without reasonable accommodation.

Work Environment

Work is performed at DHS CISA facilities in Arlington, VA, with telework permitted only when approved by the COR. This position supports unclassified activities and must protect sensitive Government information. General work hours are 8:00 a.m. to 4:30 p.m. Eastern Time, Monday through Friday, excluding federal holidays. Office noise is generally moderate. Hours may be adjusted for emergent events, and Government-directed travel may be required.