Cleared Administrative Assistant for Federal Meetings

Cybermedia Technologies, Inc.; United States; Remote; USD 90,000 - 110,000; Full time

Benefits offered by this job

Paid vacation & Sick leave

Health insurance coverage

Career training

Performance bonus programs

401K contribution & Employer Match

11 Federal Holidays

Job summary

Cybermedia Technologies, Inc. in Arlington, Virginia, seeks an experienced Administrative Assistant to support CISA sector activities. The role involves coordinating classified and unclassified meetings, executive communications, and records management with strict security controls.

The ideal candidate will hold an active Top Secret clearance with SCI eligibility, be adept at interacting with senior officials, and operate onsite in a fast-paced government contracting environment.

Qualifications

• 2+ years experience with administrative, executive-support, meeting-support, or program-coordination experience in a federal or similarly structured environment.
• Excellent organization, customer service, written communication, and attention to detail.
• Ability to interact appropriately with senior officials and manage several time-sensitive priorities.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and shared repositories.
• Active Top Secret clearance with the ability to obtain and maintain SCI; U.S. citizenship required.

Responsibilities

• Coordinate classified and unclassified meeting registration, calendars, rooms, attendee lists, materials, and onsite logistics.
• Interface professionally with senior government officials, industry representatives, and other stakeholders.
• Record attendance, capture detailed meeting notes, and draft accurate notes for the record.
• Develop work plans and checklists to execute meetings and recurring operational activities.
• Maintain action trackers, distribution lists, records, correspondence, and document repositories.
• Prepare and format agendas, briefing books, executive materials, and routine status updates.
• Route inquiries and documents, monitor deadlines, and follow up on assigned actions.
• Perform all duties in accordance with security, records-management, privacy, and CISA/DHS formatting requirements.

Skills

Administrative coordination

Executive support

Meeting support

Program coordination

Microsoft Office proficiency

Tools

Outlook

Word

Excel

PowerPoint

Teams

Shared repositories

Job description

Cybermedia Technologies, Inc. in Arlington, Virginia, seeks an experienced Administrative Assistant to support CISA sector activities. The role involves coordinating classified and unclassified meetings, executive communications, and records management with strict security controls.

The ideal candidate will hold an active Top Secret clearance with SCI eligibility, be adept at interacting with senior officials, and operate onsite in a fast-paced government contracting environment.