Senior Administrative Assistant, Dept. of Endocrine Surgery

Newton-Wellesley Hospital; Dallas, Newton, Trenton (TX, MA, NJ); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a detail-oriented Administrative Assistant to enhance surgical operations. This role is pivotal in ensuring seamless outpatient practices and delivering exceptional patient experiences. Responsibilities include managing surgical schedules, coordinating clinical referrals, and performing clerical tasks. The ideal candidate will have a strong background in medical office settings, excellent communication skills, and a commitment to supporting healthcare teams. Join a diverse and inclusive environment where your contributions will make a significant impact on patient care and operational efficiency.

Qualifications

• Minimum two years of medical office experience required.
• High school diploma or equivalent required.

Responsibilities

• Perform receptionist and clerical duties effectively.
• Coordinate surgical scheduling and manage appointments.
• Support providers with calendar management and expenses.

Skills

Receptionist duties

Surgical scheduling

Insurance referrals management

Calendar management

Clerical duties

Education

High school diploma

Associate's degree

Job description

Administrative Assistant Job Description

Administrative Assistants play an integral role in our surgical operations, serving as the gatekeepers of our outpatient practices. They ensure that teams deliver the highest quality experience, exceeding our patients' expectations.

Support responsibilities include:

1. Performing receptionist and clerical duties
2. Surgical scheduling, coordination, and appointment scheduling
3. Managing clinical and insurance referrals, reviewing health insurance payors, obtaining prior authorizations for specialty testing, and scheduling special tests
4. Answering phone calls promptly, gathering screening information, managing messages, and providing routine information
5. Supporting providers with calendar management and reconciling business expenses and reimbursements for the team
6. Handling other administrative tasks and special projects as assigned

Minimum qualifications:

• High school diploma or equivalent required
• Associate's degree preferred
• At least two years of medical office experience required

Newton-Wellesley Hospital is an Equal Opportunity Employer. We embrace diverse skills, perspectives, and ideas, and are committed to leading inclusively. All qualified applicants will receive consideration without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, or other protected status. We provide reasonable accommodations to individuals with disabilities to participate in the application and interview process, perform essential job functions, and enjoy the benefits of employment.