Admin Assistant - Associate (UPMC Presbyterian Parking Department)

UPMC; Pittsburgh (Allegheny County); On-site; USD 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to provide essential support to a team of professionals. This casual position involves a variety of clerical tasks, including managing correspondence, ordering supplies, and assisting with presentations. The ideal candidate will be organized, detail-oriented, and possess strong communication skills. Join a dynamic environment where your contributions will help streamline operations and enhance productivity. If you're looking for an opportunity to grow your administrative skills in a supportive setting, this role is perfect for you.

Qualifications

• Experience in providing administrative support to professionals.
• Strong organizational skills and attention to detail.

Responsibilities

• Provides general administrative support to a department or group of professionals.
• Orders office supplies and maintains office equipment.
• Maintains supervisor's calendar and schedules meetings.

Skills

Administrative Support

Office Management

Communication Skills

Clerical Functions

Education

High School Diploma

Associate Degree

Job description

Purpose:
Under direct supervision, provides general administrative support to a department or group of professionals.

This is a casual position, standard business hours.

Responsibilities:

• Under direct supervision, provides general administrative support to a department or group of professionals.
• Orders office supplies and maintains office equipment.
• Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
• Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
• Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
• Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.
• Answers, screens, and routes incoming calls and messages. Responds to routine questions.
• Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
• Greets, screens, and directs visitors to appropriate staff member.