Senior Administrative Assistant - Cultural Resources Office

University of Oklahoma; Norman (OK); On-site; USD 15,000 - 25,000; Full time

Job summary

The University of Oklahoma's Oklahoma Archeological Survey seeks an Administrative Assistant Senior to provide advanced administrative support to the State Archaeologist and Assistant State Archaeologist. The role coordinates office activities, prepares official correspondence, maintains project records, and ensures deadlines are met while delivering excellent customer service.

Responsibilities include preparing reports and letters, managing mail and supplies, updating databases, and serving as

Qualifications

• High School Diploma or GED is required.
• 36 months administrative support experience required.
• Experience maintaining project databases and records preferred.
• Advanced Microsoft Excel skills preferred.
• Familiarity with Section 106 cultural resource compliance processes desirable.

Responsibilities

• Prepare, proofread, and distribute official correspondence and reports.
• Maintain project files, records, and the Archeological Survey library.
• Monitor workflow to meet 30-day review deadlines and coordinate billing.
• Greet visitors, answer calls, and respond to inquiries as the primary contact.

Skills

Section 106 compliance

Project databases

Customer service

Office coordination

Education

Bachelor's degree in Anthropology, Historic Preservation, Geography, History, or related field

Tools

Microsoft Excel

Job description

The University of Oklahoma's Oklahoma Archeological Survey seeks an Administrative Assistant Senior to provide advanced administrative support to the State Archaeologist and Assistant State Archaeologist. The role coordinates office activities, prepares official correspondence, maintains project records, and ensures deadlines are met while delivering excellent customer service.

Responsibilities include preparing reports and letters, managing mail and supplies, updating databases, and serving as