Senior Administrative Assistant, Academic Programs & Alumni

Purdue University; West Lafayette (IN); On-site; USD 42,000 - 64,000; Full time

Job summary

Purdue University in West Lafayette, IN, seeks a Senior Administrative Assistant to deliver high-level administrative support to the Department of Agriculture Administration, Office of Academic Programs, and Agriculture Alumni Offices. This role handles front-office inquiries, purchasing, event logistics, travel planning, and communications while maintaining financial records and calendars.

It requires strong communication, organizational skills, and MS Office proficiency; university procedures

Qualifications

• High school diploma or GED and 3 years of administrative support experience.
• Excellent verbal and written communication skills.
• Ability to handle interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.
• Strong organizational and time management skills with attention to detail.
• Advanced computer skills including Word, Excel, PowerPoint, Outlook, Internet.

Responsibilities

• Serve as primary point of contact by phone, email, and in person; provide backup front-office coverage.
• Manage departmental purchasing including catering, office supplies, invoices, reimbursements, and related documentation.
• Coordinate logistics for OAP and Ag Alumni events and programs (rooms, food, transportation, materials, setup/teardown).
• Coordinate travel for staff and manage calendars; prepare board meeting agendas.
• Provide administrative support (mailings, database and website updates, communications, equipment, supplies).
• Maintain financial records for the Ag Alumni Association.
• Oversee annual event checklist and coordinate recurring rooms/transportation and other needs.
• Assist directors and staff with routine tasks related to programs and events.
• Sort and distribute mail; receive packages.
• Other duties as assigned.

Skills

Administrative support

Office software

Communication skills

Calendar management

Confidentiality

Multi-tasking

Team collaboration

Drafting/editing

Education

High school diploma or GED

Tools

QuickBooks

Salesforce

Blackthorn

Cascade

Job description

Purdue University in West Lafayette, IN, seeks a Senior Administrative Assistant to deliver high-level administrative support to the Department of Agriculture Administration, Office of Academic Programs, and Agriculture Alumni Offices. This role handles front-office inquiries, purchasing, event logistics, travel planning, and communications while maintaining financial records and calendars.

It requires strong communication, organizational skills, and MS Office proficiency; university procedures