Administrative Assistant, Senior

Purdue University; West Lafayette (IN); On-site; USD 42,000 - 54,000; Full time

Job summary

Purdue University in West Lafayette seeks an Administrative Assistant, Senior to provide administrative and operational support to the Purdue Policy Research Institute (PPRI). You will assist with scheduling, meetings, and event logistics for conferences, workshops, and symposia, coordinating with faculty, students, and external partners.

The role requires strong attention to detail, excellent communication, and the ability to manage multiple tasks in a fast-paced, collaborative environment.

Qualifications

• High School Diploma/BED required.
• Three or more years of administrative support experience.
• Excellent verbal and written communication skills.
• Ability to manage interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.
• Strong organizational and time-management skills with attention to detail.
• Advanced computer skills: Word, Excel, PowerPoint, Outlook, Internet.
• Ability to collaborate with individuals at all levels within and external to the university.
• Ability to interpret policies and procedures to proactively resolve issues or improve processes.
• Drafting, proofreading and editing skills.

Responsibilities

• Provide administrative and operational support to PPRI for programs, events, and external engagement.
• Assist with scheduling, meeting logistics, and general office operations.
• Prepare materials, maintain records, and assist with event-related logistics.
• Coordinate with faculty, students, and external partners (industry, government, and community).
• Support communication and coordination across institute activities.

Skills

Verbal communication

Written communication

Organization

Time management

Confidentiality

MS Office

Drafting/editing

Education

High School Diploma/BED

Tools

Word

Excel

PowerPoint

Outlook

Internet

Job description

Job Title: Administrative Assistant, Senior

City: West Lafayette

Job Summary

The Administrative Assistant provides administrative and operational support to the Purdue Policy Research Institute (PPRI), with a primary focus on supporting institute programs, events, and external engagement activities. This role contributes to the coordination and execution of high-visibility initiatives, including conferences, workshops, and symposiums, by performing a range of administrative and logistical support functions.

This position assists with scheduling, meeting logistics, and general office operations. The Administrative Assistant supports communication and coordination with faculty, students, and external stakeholders, including industry, government, and community partners, by preparing materials, maintaining records, and assisting with event-related logistics.

Responsibilities are performed within established processes and guidelines and require strong attention to detail, organization, and the ability to manage multiple tasks in a fast-paced, collaborative environment.

What We\'re Looking For:

• High School Diploma/BED
• Three or more years of experience in an administrative support role
• Excellent verbal and written communication skills
• Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
• Strong organizational and time management skills and attention to detail
• Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
• Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs
• Ability to interpret policies and procedures to proactively resolve issues or improve processes
• Ability to identify problems and implement or recommend solutions
• Drafting, proofreading and editing skills

What We Want You To Know:

• Purdue will not sponsor employment authorization for this position
• A background check is required for employment in this position
• FLSA: Non-Exempt (Eligible for overtime)
• Retirement Eligibility: Non-exempt Defined Contribution Plan
• Purdue University is an EO/EA University.