Senior Administrative Assistant – Fox Grad School

Penn State University; University Park (IL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

Penn State University in University Park, PA seeks an Administrative Assistant at the Senior Support level to back the Office of the Vice Provost and Dean. You will support executives, coordinate meetings, travel, events, and student services with discretion and accuracy.

The role features in-person work with limited hybrid options after six months and a salary range of $44,628 to $64,668, along with a robust benefits package including a 75% tuition discount.

Qualifications

• Associate Degree or equivalent combination of education and experience.
• 4+ years of relevant experience.
• No certifications required.

Responsibilities

• Keep the office running smoothly through daily administrative processes.
• Greet visitors and direct inquiries to the appropriate resource.
• Coordinate calendars, meetings, and travel arrangements for leadership.
• Prepare materials, agendas, and take minutes for meetings.
• Compose and distribute internal and external communications.
• Collect, organize, and analyze information for reports and proposals.
• Process financial transactions and maintain records.
• Support graduate students and ensure policy compliance.
• Maintain files, databases, and confidential student records.
• Assist with events, vendor coordination, and resources.

Skills

Microsoft Office

Calendaring tools

Education

Associate Degree

Job description

Penn State University in University Park, PA seeks an Administrative Assistant at the Senior Support level to back the Office of the Vice Provost and Dean. You will support executives, coordinate meetings, travel, events, and student services with discretion and accuracy.

The role features in-person work with limited hybrid options after six months and a salary range of $44,628 to $64,668, along with a robust benefits package including a 75% tuition discount.