Senior Administrative Assistant, Academic Affairs

University-System-of-New-Hampshir; Keene (NH); On-site; USD 50,346,000 - 82,982,000; Full time

Job summary

University System of New Hampshire in Keene State College is seeking an Administrative Support Specialist to provide high-level administrative support to academic departments within Academic Affairs. You will manage budgeting, purchasing, scheduling, and data reporting while coordinating with faculty, staff, students, and external reviewers.

The role requires strong organizational and communication skills, confidentiality, and the ability to handle non-routine tasks with independent judgment.

Qualifications

• High school graduation/equivalent and four years of office support experience.
• Excellent written and oral communication skills.
• Ability to maintain confidentiality of sensitive information.
• Experience formatting and editing letters and documents.
• Proven ability to handle tasks with discretion and independent judgment.
• Experience with MS Word, Excel, Outlook, Access; relational databases.

Responsibilities

• Provide administrative support for academic departments including answering inquiries and scheduling.
• Enter course schedules and assist with hiring student workers and adjunct staff as needed.
• Produce data, forms and reports for departments and deans.
• Coordinate meetings and manage department communications to students.
• Maintain databases for student and faculty information and respond to inquiries.
• Post announcements for class cancellations and room changes; manage e-filing systems.
• Assist with budgets, purchasing, travel, payroll and inventory control.
• Support events and special projects and assist with promotion.

Skills

Prioritization

Organizational skills

Analytical skills

Problem solving

Written and verbal communication

Confidentiality

Discretion and independence

Teamwork

MS Word

Excel

Outlook

Access

Relational databases

Accounts payable/receivable

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree (preferred)

Tools

MS Word

Excel

Outlook

Access

Relational databases

Job description

University System of New Hampshire in Keene State College is seeking an Administrative Support Specialist to provide high-level administrative support to academic departments within Academic Affairs. You will manage budgeting, purchasing, scheduling, and data reporting while coordinating with faculty, staff, students, and external reviewers.

The role requires strong organizational and communication skills, confidentiality, and the ability to handle non-routine tasks with independent judgment.