Academic Affairs Admin Lead - Student Support & Budget Ops

Keene State College; Keene (NH); On-site; USD 24,000 - 40,000; Full time

Job summary

Keene State College seeks an Administrative Support Specialist in Academic Affairs to serve as the first point of contact for students, faculty, families, and staff. The role provides high-level office support including procurement, budgeting, scheduling, and data management.

The position involves onboarding, coordinating meetings, producing reports, and communicating with the Dean, Department Chairs, and the Provost Office, while handling confidential information with discretion.

Qualifications

• High school diploma or equivalent with four years of office support experience.
• Strong organizational and communication skills.
• Ability to handle confidential information.
• Experience with budgets, procurement, and financial transactions.
• Proficient in MS Word, Excel, Outlook, and Access.

Responsibilities

• Provide administrative support for academic departments including responding to electronic inquiries, answering phones, entering course schedules, and assisting in hiring and managing student workers and adjunct staff.
• Manage deadlines, procedures, student employment, and changes in faculty.
• Assist with onboarding of new department chairs, faculty, staff, adjunct staff, and students.
• Produce data, forms, and reports for departments and deans as necessary.
• Schedule meetings and coordinate communications.
• Maintain departmental information systems and communicate with Deans and Provost Office.
• Post announcements for class cancellations and room changes.
• Maintain e-filing systems and provide ad hoc reports; assist with updating department social media.
• Order office supplies and complete maintenance requests.

Skills

Organizational skills

Communication skills

Problem solving

Discretion/confidentiality

Education

High school diploma or equivalent with four years of office support experience

Tools

MS Word

MS Excel

MS Outlook

Access

Relational databases

Job description

Keene State College seeks an Administrative Support Specialist in Academic Affairs to serve as the first point of contact for students, faculty, families, and staff. The role provides high-level office support including procurement, budgeting, scheduling, and data management.

The position involves onboarding, coordinating meetings, producing reports, and communicating with the Dean, Department Chairs, and the Provost Office, while handling confidential information with discretion.