HRIS Associate, Business Operations

The George Washington University; Ashburn (VA); Hybrid; USD 33,000 - 43,000; Full time

Job summary

The George Washington University is seeking an HRIS Associate, Business Operations in Ashburn, VA. The role focuses on day-to-day personnel actions, generating GWID numbers, and maintaining employee data in the ERP system.

It supports I-9 and E-Verify processes and partners with HR, Payroll, and Benefits to ensure data accuracy. Hybrid work is available, with on-site and remote elements, and the position requires careful handling of PII and compliance with policy requirements.

Qualifications

• 3+ years of relevant professional experience or a Bachelor's degree in a related field.
• Strong data entry and accuracy skills.
• Excellent communication and collaboration abilities.

Responsibilities

• Process day-to-day personnel actions for medical residents, staff, and temporary/ research positions.
• Generate GWID numbers and maintain employee data in the ERP system.
• Review I-9 and E-Verify data to ensure federal compliance.
• Collaborate with HR partners, Payroll, Benefits to resolve issues.

Job description

Job Description Summary

The Human Resources Information Systems ( HRIS ) team within Human Resources Management and Development works collaboratively to develop strategies, infrastructure, and processes that provide for the timely collection and dissemination of employee data and information, enhanced capacity for distributed reporting, and support of data-driven decision making related to human resources.

Posting Details

I. Job Overview

Job Description Summary

The Human Resources Information Systems ( HRIS ) team within Human Resources Management and Development works collaboratively to develop strategies, infrastructure, and processes that provide for the timely collection and dissemination of employee data and information, enhanced capacity for distributed reporting, and support of data-driven decision making related to human resources. Reporting to the Assistant Director, the HRIS Associate reviews, analyzes, and processes the day-to-day personnel action requests for medical residents, staff, non-student temporary and research positions as well as generating GWID numbers for the employees. This includes new benefit eligible hires submitted through our applicant tracking system ( ATS ), employee life cycle changes through our position management module of the ATS , personnel action forms (PAFs), and terminations. The HRIS Associate, Business Operations may support transaction requests for faculty personnel, which includes creating benefited and non-benefited positions. The HRIS Associate also reviews and processes employment eligibility (Form I-9 and E-Verify) in accordance with Federal Government guidelines. Additionally, the HRIS Associate performs the following job duties:

• Performs the full range of employee life-cycle changes (new hires, internal transfers, bonuses, salary changes, title changes, job duties changes, full-time/part-time changes, terminations, etc.)
• Generates GWID numbers for employees and maintains employee data records into the ERP system ( SSN , citizenship status, etc.)
• Receives, analyzes and enters employment eligibility (Form I-9 and E-Verify) data to ensure compliance with federal regulations
• Works closely with the Faculty Personnel office in creating benefited and non-benefited position numbers
• Maintains the position budget form for all positions at GW which ties a budget to a position
• Reviews, analyzes, and evaluates information before data entry for accuracy, completion, and validity
• Responsible for assisting in all aspects with the medical resident onboarding (recycling positions, generating GWIDS , entering hire into ERP system, processing I-9 documents)
• Communicates and collaborates with various internal departments (HR Business Partners, Payroll, Benefits, etc.) as needed to remedy any processing issues that may arise
• Provides recommendations to HR Business Partners as well as other internal subject matter experts (Talent Acquisition, Compensation, etc.) to improve business processes
• Responsible for addressing a high volume of time sensitive system-related activities while maintaining a high level of quality and internal customer satisfaction
• Maintains and updates electronic and hard copy personnel record systems containing all employment-related information
• Ensures compliance with data privacy and safeguards personal identifying information ( PII )
• Demonstrates excellent knowledge and understanding of HR related systems, how processes are managed through the system, and assists end users
• Actively participates in quality control and process improvement activities
• Understands GW’s Payroll calendar for processing both monthly and bi-weekly pay frequencies

The HRIS Associate, Business Operations also provides special project support for departmental, School, and University initiatives as requested. Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. This position is a Hybrid position. Hybrid work is defined as job functions that can be performed effectively in a combination of on- and off-campus locations. Employees may have dedicated space or typically have a personal or shared workspace assigned or available to them at an on-campus site. Employees in this category may have essential roles, duties and/or responsibilities yet have flexibility to determine how best to perform their work when and where needed. Telecommuting agreement must be implemented.

Minimum Qualifications

Qualified candidates will hold a high school diploma/ GED plus 3 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Preferred Qualifications

• Experience with human resource information system ( ERP / HCM ) such as Banner, Workday, PeopleSoft is preferred.
• Excellent computer skills to include, spreadsheet, database applications ( BANNER ), and MS Office Products.
• Solid customer service and communication skills and the ability to function within a team-oriented office environment are essential.
• Ability to manage multiple priorities while focusing on attention to detail.
• Complies with policies, procedures and regulatory requirements.
• Prior experience working in a higher education setting is preferred.

Hiring Range

$23.93 - $31.15

GW Staff Approach to Pay

How is pay for new employees determined at GW?

Healthcare Benefits

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.

II. JOB DETAILS

Campus Location: Ashburn, Virginia

College/School/Department: Human Resource Management and Development (HRM&D)

Family: Human Resources

Sub-Family: HRIS

Stream: Service and Support

Level: Level 3

Full-Time/Part-Time: Full-Time

Hours Per Week: 40

Work Schedule: Monday - Friday 8-5

Will this job require the employee to work on site?: Yes

Employee Onsite Status: Hybrid

Telework: Yes

Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants: Employer will not sponsor for employment Visa status

Internal Applicants Only?: No

Posting Number: S014515

Job Open Date: 10/09/2026

Background Screening: Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement: The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.