Senior Administrative Assistant

Talentify; Virginia (MN); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Life & AD&D

Short-Term Disability

Long-Term Disability

401k Plan

401k Matching

Tuition Assistance

Job summary

Ataero is seeking a highly professional Senior Administrative Assistant to provide high-level administrative support to senior DoD leadership within a Joint Program Office environment supporting an aviation program.

This role operates in a fast-paced, high-visibility headquarters setting, directly assisting SES, Flag Officers, and senior program leadership.

Qualifications

• Bachelor's degree in business administration or related field; 10 years of experience (or 15 years with associate's degree substituted).
• Minimum of five years supporting DoD headquarters, acquisition organizations, or Joint Program Offices.
• Experience providing executive administrative support to senior government leadership.
• Proficient in Microsoft Office Suite, Outlook, Teams, and SharePoint.
• Active Secret Security Clearance is required.

Responsibilities

• Manage complex executive calendars and scheduling using Microsoft Outlook.
• Coordinate high-level meetings, VTCs, and leadership engagements.
• Prepare briefing materials, read-ahead packages, and executive correspondence.
• Track leadership actions, correspondence, and staffing packages through review and approval processes.
• Coordinate Defense Travel System (DTS) authorizations, vouchers, and travel arrangements for government leadership.
• Interface with senior officers and government stakeholders daily.

Skills

DoD admin experience

Executive support

Microsoft Office Suite

Active Secret clearance

Calendar management

Education

Bachelor's degree

Tools

ETMS2

EMT2

DTS

SharePoint

MS Office

Job description

Ataero is Hiring!

Sr. Administrative Assistant

Full-Time (New Contract)

Crystal City, VA

Who We Are:

Founded in 2007, Atkinson Aeronautics & Technology (Ataero) is a Service-Disabled Veteran-Owned Small Business delivering mission-critical support across aviation, Electromagnetic Spectrum Operations (EMSO), Electronic Warfare (EW), Information Operations, training, simulation, and program management.

We provide ITAR-compliant solutions and support U.S. military and federal customers with operational expertise, technical services, and administrative support at the highest levels.

Ataero is an equal opportunity employer committed to fostering a diverse, inclusive, and high-performing workforce.

Position Summary:

Ataero is seeking a highly professional Senior Administrative Assistant to provide high-level administrative support to senior Department of Defense (DoD) leadership within a Joint Program Office environment supporting an aviation program.

This role requires a polished professional capable of operating in a fast-paced, high-visibility headquarters environment, directly supporting Senior Executive Service (SES), Flag Officers, and senior program leadership.

Key Responsibilities:

• Manage complex executive calendars and scheduling using Microsoft Outlook
• Coordinate high-level meetings, Video Teleconferences (VTCs), and leadership engagements
• Prepare and deliver briefing materials, read-ahead packages, and executive correspondence
• Manage executive taskings utilizing Enterprise Task Management Software (ETMS2), Executive Management Tracking (EMT2), and Task Management Tool (TMT) while ensuring timely completion of all suspense actions.
• Track leadership actions, correspondence, staffing packages, and executive taskers throughout the review and approval process.
• Coordinate Defense Travel System (DTS) authorizations, vouchers, and travel arrangements for government leadership.
• Support acquisition program leadership by coordinating meetings, Integrated Product Team (IPT) sessions, Program Management Reviews (PMRs), and senior executive engagements.
• Utilize Microsoft Teams, SharePoint, Outlook, and other government collaboration tools to manage information flow and executive communications.

Additional Duties:

• Interface daily with senior military officers, SES, and government stakeholders
• Maintain workflow/tasker systems and organizational priorities
• Support Defense Travel System (DTS) actions including travel coordination and vouchers
• Assist with meeting logistics, conference room scheduling, and secure communications
• Support continuous process improvement initiatives within the organization

Minimum Qualifications:

• Bachelor's degree in business administration, Management, or related field and 10 years of experience (associate's degree with 15 years of additional experience may be substituted).
• Minimum of five (5) years supporting DoD headquarters, acquisition organizations, or Joint Program Offices.
• Experience providing executive administrative support to senior government leadership.
• Experience using Microsoft Office Suite, Outlook, Teams, and SharePoint.
• Active Secret Security Clearance is required.

Required Skills & Competencies:

• Excellent verbal, written, and interpersonal communication skills
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Experience utilizing ETMS2, EMT2, TMT, and DTS or comparable DoD administrative systems.
• Ability to manage executive correspondence, suspense tracking, task management, and document routing.
• Strong knowledge of DoD administrative policies, executive support, and headquarters operations.
• Exceptional organizational, communication, and customer service skills.
• Ability to manage multiple competing priorities with minimal supervision.
• Professional discretion when handling sensitive or classified information.

Preferred Qualifications:

• Ten (10) or more years supporting DoD headquarters or acquisition organizations.
• Previous experience supporting the F-35 Joint Program Office (JPO), PEO(JSF), NAVAIR, or another DoD acquisition program.
• Experience supporting Senior Executive Service (SES), General Officers, or Flag Officers.
• Demonstrated experience using:
  • Enterprise Task Management Software (ETMS2)
  • Executive Management Tracking (EMT2)
  • Task Management Tool (TMT)
  • Defense Travel System (DTS)
• Familiarity with DoD correspondence management, executive staffing, acquisition documentation, and program office operations.

Benefits:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Basic Life & AD&D
• Short Term Disability
• Long Term Disability
• 401(k) Retirement Plan
• 401(k) Employee Matching, up to 6% with immediate vestment
• Employee Assistance Program
• Paid Time Off + all Federal Holidays
• Tuition Assistance/certifications for job related education