Senior Administrative Assistant

Jobgether; United States; Remote; USD 98,000 - 137,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

401(k) with company match

Equity opportunities

Generous PTO

Parental leave

Remote-first culture

Volunteer days

Password management account access

Job summary

Jobgether is seeking an experienced Executive/Administrative Support professional to empower senior leaders in a remote-capable, distributed team environment. You will optimize calendars, coordinate international meetings, arrange travel, and manage communications with professionalism and discretion.

The role emphasizes cross-functional collaboration, digital document control, and proactive problem-solving to keep leadership priorities on track and initiatives moving forward.

Qualifications

• Minimum four years of admin/EA experience supporting senior leaders.
• Experience in remote or distributed organizations is a plus.
• Proficient with Google Workspace, Zoom, Slack, and similar tools.
• Strong calendars management and multi-project coordination skills.
• Excellent written and verbal communication capabilities.

Responsibilities

• Provide comprehensive administrative and operational support to senior leaders and teams.
• Manage executive calendars and schedule multi-time zone meetings; ensure logistics and tech readiness.
• Arrange business travel including flights, accommodations, and itineraries.
• Draft and coordinate professional internal and external communications.
• Foster cross-functional collaboration and liaise across departments.
• Organize digital documents and ensure accurate, accessible records.

Skills

Executive support

Calendar management

Travel coordination

Cross-functional collaboration

Communication

Remote work

Attention to detail

Problem solving

Autonomy

Time management

AI awareness

Security awareness

Tools

Google Workspace

Zoom

Slack

Job description

Accountabilities:

• Executive and Administrative Support: Provide comprehensive administrative and operational assistance to senior leaders and their teams, helping manage priorities, streamline workflows, and ensure day-to-day activities run smoothly.
• Calendar and Meeting Coordination: Manage executive calendars, schedule appointments, and coordinate virtual meetings across multiple time zones. Ensure meeting logistics are organized, verify technical readiness, and troubleshoot issues when necessary.
• Travel Management: Arrange business travel, including flights, accommodation, itineraries, and related logistics, ensuring plans are efficient and aligned with leadership priorities.
• Communication Management: Draft, edit, and coordinate high-quality internal and external communications on behalf of senior leaders, maintaining professionalism, clarity, accuracy, and appropriate confidentiality.
• Cross-Functional Collaboration: Build strong working relationships across departments, represent leadership priorities, facilitate information sharing, and proactively resolve communication gaps or operational obstacles.
• Digital Document Management: Organize and maintain digital files, records, and documentation using appropriate collaboration tools, ensuring information remains accurate, accessible, and well structured.
• Expense and Procurement Administration: Prepare and compile expense reports, process invoices through procurement systems, and support accurate financial documentation and administrative tracking.
• Team Events and Offsites: Plan and coordinate team offsites and in-person gatherings, including venue selection, hotels, meals, meeting spaces, attendee logistics, and related arrangements. Travel occasionally to support events when required.
• Virtual Office Operations: Monitor communication channels, respond promptly to requests, direct messages to the appropriate stakeholders, and maintain effective coordination across a distributed workforce.
• Project and Initiative Support: Assist with special projects, operational improvements, and cross-functional initiatives as directed, ensuring deliverables are tracked and deadlines are met.
• AI-Enabled Productivity: Identify opportunities to use AI and digital tools responsibly to improve administrative efficiency, streamline workflows, organize information, and support better decision-making.
• Confidentiality and Security: Handle sensitive business information with discretion and follow established security, privacy, and remote-work practices when managing documents, communications, and organizational data.

Requirements:

• Professional Experience: At least four years of proven experience in an administrative assistant, executive assistant, or comparable administrative support role. Experience supporting senior leaders in a remote or distributed organization is an advantage.
• Digital Tools Proficiency: Strong working knowledge of Google Workspace, Zoom, Slack, and other virtual office, communication, scheduling, and project management tools.
• Organizational Excellence: Exceptional organizational and time management skills, with the ability to manage complex calendars, coordinate multiple projects, maintain accurate documentation, and meet competing deadlines.
• Communication Skills: Excellent written and verbal communication skills, including the ability to draft polished professional correspondence, manage virtual communications, and interact confidently with stakeholders at different organizational levels.
• Remote Collaboration: Familiarity with virtual collaboration platforms, digital document management systems, and remote-work best practices, including effective coordination across time zones.
• Attention to Detail: A strong commitment to accuracy, consistency, confidentiality, and quality when managing schedules, expenses, documents, and executive communications.
• Autonomy and Initiative: Ability to work independently with minimal supervision, anticipate leadership needs, identify potential issues, and take proactive steps to resolve challenges.
• Adaptability and Multitasking: Demonstrated ability to handle changing priorities, balance multiple responsibilities, remain composed under pressure, and adapt quickly in a fast-moving environment.
• Problem-Solving Ability: A practical, solutions-oriented mindset and the confidence to troubleshoot logistical, technical, and administrative challenges.
• Professional Judgment: Strong interpersonal skills, discretion, reliability, and the ability to handle sensitive information appropriately while representing senior leadership professionally.
• Technology and AI Awareness: Interest in adopting new technologies and using AI tools thoughtfully to improve productivity and administrative workflows. Familiarity with cybersecurity principles and information protection is a plus.
• Travel Flexibility: Willingness to participate in occasional in-person meetings, team offsites, and company events as required.
• Location and Work Setup: Must be based in the United States for this position and have a suitable home-working environment. The role is remote, with occasional travel for in-person collaboration.

Benefits:

• Competitive Compensation: Annual base salary ranging from $98,000 to $137,000 USD , depending on experience, skills, and qualifications.
• Comprehensive Healthcare: Access to competitive health insurance benefits.
• Dental Coverage: Dental insurance as part of the employee benefits package.
• Retirement Savings: 401(k) retirement plan with employer matching contributions.
• Equity Opportunities: Equity grants and, where applicable, participation in incentive programs.
• Generous Paid Time Off: A flexible paid time off policy designed to support personal wellbeing and work-life balance.
• Parental Leave: Maternity and parental leave top-up programs.
• Remote-First Work Environment: Flexibility to work remotely from your home in the United States, supported by a distributed and collaborative team culture.
• Professional Growth: Opportunities to develop administrative, operational, and technology-related skills while working with senior leadership.
• AI and Technology Adoption: An environment that encourages responsible AI use, experimentation, and continuous improvement to make everyday work more efficient.
• Employee Recognition: Peer-to-peer recognition programs that celebrate contributions and team achievements.
• Community Engagement: Paid volunteer days to support causes and communities that matter to you.
• Additional Perks: Access to a complimentary account for the company's password management product.
• Inclusive Workplace: A commitment to equal opportunity, diversity, accessibility, and reasonable accommodations throughout the recruitment process and employment.