Executive Assistant (CEO & Executive Leadership Team)

Gettyimages; New York (NY); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Work‑Life Balance

Remote flexibility (region dependent)

Well-being programs

Healthcare coverage

Retirement benefits

Employee stock purchase plan

Professional development

Job summary

Gettyimages is seeking an experienced Executive Assistant to provide direct support to the CEO and North American C‑suite leadership from a New York base. The role follows a hybrid model with onsite presence as needed and requires flexibility to support a global executive team across time zones.

You will coordinate complex calendars, travel, leadership and Board meetings, and prepare briefs, agendas, and materials.

Qualifications

• 5+ years of executive support experience, preferably for C‑suite leaders.
• Experience coordinating calendars, travel, and meetings across multiple time zones.
• Demonstrated discretion handling confidential information.

Responsibilities

• Coordinate complex calendars, travel, and meetings for multiple executives.
• Prepare agendas, briefing materials, and presentations for executive meetings.
• Collect, organize, and prepare information for leadership discussions and external engagements.
• Track action items and ensure timely follow‑through on key decisions and commitments.
• Serve as a key liaison among executives, staff, customers, partners, and board members.
• Provide support outside standard hours to accommodate global time zones and travel.
• Leverage AI and productivity tools to improve efficiency and processes.
• Complete special projects and administrative initiatives as needed.

Skills

Executive support

Calendar management

Travel coordination

Meeting coordination

Discretion

Communication

AI tooling

Cross-functional collaboration

Tools

Concur

Microsoft Office

Outlook

Job description

• Reporting to the CEO, you will provide direct executive support to the CEO and the North American C‑suite leadership team including the Chief Marketing & Revenue Officer and Chief Financial Officer
• This role is based in New York and follows a hybrid work model, with an onsite presence as required/needed
• Flexibility outside standard work hours is required to support a global executive team across time zones
• Your Next Challenge :
• Coordinate complex calendars, domestic and international travel, leadership and Board meetings, events, and related logistics for multiple executives. Provide responsive support as needed outside standard business hours to accommodate executive time zone differences, executive travel, and critical business needs
• Prepare executive meeting agendas, briefing materials, presentations, and other business documents
• Collect, organize, and prepare information for executive meetings, leadership discussions, and external engagements
• Track action items and ensure timely follow-through on key decisions and commitments
• Serve as a key point of coordination between executives, employees, customers, partners, board members, and other external stakeholders
• Handle highly confidential and sensitive information with professionalism, discretion, and sound judgment
• Build a strong understanding of company priorities, operations, and key stakeholder relationships to anticipate executive needs, proactively identify priorities, and improve effectiveness
• Prepare expense reports, correspondence, and other business documents
• Partner with executives and cross-functional teams to improve efficiency, alignment, and execution
• Exercise independent judgment to prioritize requests, resolve issues, and ensure critical business matters are addressed effectively
• Leverage AI and other productivity tools to increase efficiency, improve quality, streamline workflows, and enhance executive support
• Complete special projects and administrative initiatives as needed

Benefits

• Work‑Life Balance and Remote Flexibility (dependent on region)
• Time‑Off for rest and recovery
• Well‑being programs and resources
• Global Employee Assistance Program
• Retirement benefits
• Life insurance
• Financual education and planning
• Healthcare Coverage and benefits
• Employee Stock Purchase Plan, subject to eligibility
• Employee Resource Groups
• Professional and leadership development, mentoring, and learning programs
• Team, local, and global morale‑building events and celebrations
• Open forums rooted in transparency
• Donation matching and volunteer days

You anticipate needs, exercise sound judgment, and handle confidential information with discretionYou are highly organized, proactive, and thrive in a fast-paced environmentYou can manage competing priorities, build strong relationships across the organization, and help C‑suite executives and senior leaders operate efficiently and effectivelyStrong problem‑solving skills, sound judgment, and a proactive approach to workDemonstrated executive presence and the ability to interact professionally with senior executives, customers, partners, board members, vendors, and other external stakeholders, while exercising the highest levels of professionalism, discretion, integrity, and accountabilityAdvanced proficiency with Microsoft Office and collaboration tools, including Outlook, Word, Excel, PowerPoint, SharePoint, and SlackAbility to manage multiple priorities with accuracy, attention to detail, and a high degree of responsivenessAbility to provide support outside standard business hours as needed, including occasional evenings, weekends, and travel‑related coordination, to support a global executive teamDemonstrated ability to navigate ambiguity, exercise independent decision‑making, and manage sensitive matters with discretionFlexibility to support changing business needs and priorities5+ years of executive support experience, preferably supporting senior executives or C‑suite leadersExceptional organizational, time management, and communication skillsDemonstrated ability to effectively leverage AI tools to increase efficiency, improve productivity, streamline administrative processes, enhance communication, and support executive effectivenessStrong experience using business systems that support executive operations, including travel, expense, and financial management platforms such as Concur