Senior Administrative Assistant

BeOne Medicines Ltd.; United States; Remote; USD 55,000 - 90,000; Full time

Job summary

BeOne Medicines Ltd. is seeking an experienced Senior Administrative Assistant to provide proactive support to our executive team in a fast-paced healthcare and biotechnology environment.

You will manage calendars, coordinate meetings and domestic/international travel, and assist with onboarding. The ideal candidate has 5+ years supporting high-level leaders, exceptional organizational and communication skills, and the ability to handle confidential information with discretion.

Qualifications

• Minimum 5+ years of experience supporting high-level executives.
• Strong ability to manage multiple tasks, priorities, and stakeholders.
• Excellent organizational, communication, and problem-solving skills.
• Ability to work independently with changing priorities.
• Strong relationship-building skills with employees at all levels.
• Proficiency in Microsoft Office, Outlook, Concur, Zoom, and Microsoft Teams.

Responsibilities

• Provide administrative and project support to senior leadership.
• Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
• Organize town halls, off-site meetings, cross-functional events, and other business activities while supporting budget management.
• Understand business priorities and improve administrative workflows to increase efficiency.
• Coordinate vendor onboarding, purchase requisitions, purchase orders, invoices, and payment follow-ups with procurement teams.
• Process expense reports and reconcile corporate credit card transactions according to company policies.
• Prepare communications on behalf of executives and maintain important records and documentation.
• Maintain confidentiality of sensitive business communications and documents.
• Schedule candidate interviews, coordinate virtual and in-office meetings, and arrange travel for candidates when required.
• Support employee onboarding activities, including equipment setup coordination and orientation planning.
• Build strong relationships with internal teams, visitors, and cross-functional partners.
• Assist with company events, catering arrangements, and general administrative support.
• Take on additional assignments and responsibilities as required.

Skills

Executive support

Multitasking

Organization

Communication

Problem solving

Independence

Tools

Microsoft Office

Outlook

Concur

Zoom

Microsoft Teams

Job description

BeOne Medicines is seeking an experienced and highly organized Senior Administrative Assistant to provide proactive administrative support to assigned business functions. This role is responsible for managing complex administrative operations, coordinating executive support activities, and ensuring smooth day-to-day workflows within a fast-paced healthcare and biotechnology environment.

The successful candidate will work closely with senior leaders, manage schedules, coordinate meetings and travel arrangements, support onboarding activities, and handle confidential information with professionalism. This position requires excellent organizational skills, strong communication abilities, and the ability to manage multiple priorities independently.

Key Responsibilities:

• Provide administrative and project support to senior leadership and assigned business functions.
• Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
• Organize town halls, off-site meetings, cross-functional events, and other business activities while supporting budget management.
• Understand business priorities and improve administrative workflows to increase efficiency.
• Coordinate vendor onboarding, purchase requisitions, purchase orders, invoices, and payment follow-ups with procurement teams.
• Process expense reports and reconcile corporate credit card transactions according to company policies.
• Prepare communications on behalf of executives and maintain important records and documentation.
• Maintain confidentiality of sensitive business communications and documents.
• Schedule candidate interviews, coordinate virtual and in-office meetings, and arrange travel for candidates when required.
• Support employee onboarding activities, including equipment setup coordination and orientation planning.
• Build strong relationships with internal teams, visitors, and cross-functional partners.
• Assist with company events, catering arrangements, and general administrative support.
• Take on additional assignments and responsibilities as required.

Requirements:

• Minimum 5+ years of experience supporting high-level executives or leaders.
• Strong ability to manage multiple tasks, priorities, and stakeholders in a fast-paced environment.
• Excellent organizational, communication, and problem-solving skills.
• Ability to work independently with changing priorities and limited supervision.
• Strong relationship-building skills with employees at all levels of the organization.
• Positive attitude with a proactive and solution-oriented approach.
• Proficiency in Microsoft Office, Outlook, Concur, Zoom, and Microsoft Teams.

Strong knowledge of:

• Executive calendar management and administrative operations
• Meeting coordination, travel planning, and event support
• Microsoft Office tools, communication systems, and document management