Senior Administrative Assistant

Texas State Technical College; Town of Texas (WI); Hybrid; USD 28,000 - 31,000; Full time

Job summary

Texas State Technical College is seeking a Senior Administrative Assistant to provide high-level support to senior leadership and major departments. The role requires autonomy, superb organizational skills, and the ability to manage complex calendars, travel itineraries, and high-level meetings.

You will draft and finalize departmental communications, mentor junior staff, coordinate projects, and ensure operations align with campus goals.

Qualifications

• Bachelor's degree preferred; or associate degree with six years of related experience.
• Advanced knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
• Proven ability to manage complex administrative tasks independently.
• Strong interpersonal and communication skills at all organization levels.

Responsibilities

• Manage leadership calendars and coordinate high-level meetings.
• Oversee travel logistics with complex itineraries.
• Draft, edit, and finalize departmental communications and reports.
• Mentor junior administrative staff and coordinate projects.
• Serve as main point of contact for internal and external stakeholders.

Skills

MS Office proficiency

Communication

Organizational skills

Leadership

Problem-solving

Education

Bachelor's degree preferred

Associate's degree + 6 years related experience

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

Senior Administrative Assistant page is loaded## Senior Administrative Assistantlocations: Texas State Technical Collegetime type: Full timeposted on: Posted 6 Days Agojob requisition id: R-006051# **Job Description**The Senior Administrative Assistant is a seasoned administrative professional who provides high-level administrative support to senior leadership or a major department/campus. This role demands a high level of autonomy, requiring advanced knowledge of administrative procedures and the ability to oversee significant projects. The Senior Administrative Assistant is adept at managing priorities, coordinating departmental operations, and contributing to the strategic planning of administrative tasks. This position requires a high degree of professionalism and the ability to manage multiple priorities. The Senior Administrative Assistant will support a division and report to a Provost or functional division leader.The Target Hiring Range for the position is $20.13 - $22.14/hr.The final salary offer will be determined based on the candidate's qualifications and experience.Essential Functions:Demonstrate TSTC Core Values of Excellence, Accountability, Service, and Integrity.Independently manage leadership calendars, coordinate high-level meetings, and oversee travel logistics with complex itineraries.Take the lead on drafting, editing, and finalizing departmental communications, reports, and presentations.Serve as the point of contact for internal and external stakeholders, handling inquiries with diplomacy and discretion.Contribute to the development and implementation of departmental projects, ensuring alignment with organizational goals.Provide mentorship and guidance to junior administrative staff, fostering a collaborative team environment.Maintain a proactive approach to identifying and resolving potential challenges within office operations.Coordinate high-level meetings and events.Perform other related duties as assigned.Education/Experience/Knowledge/Skills:Bachelor's degree preferred; OR Associate's degree plus six years of related experience.Advanced knowledge and proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).Proven ability to manage complex administrative tasks and projects independently.Strong interpersonal skills, with the ability to communicate effectively at all levels of the organization.Demonstrated leadership qualities and the ability to mentor junior staff.Exceptional problem-solving skills and the capacity to work under pressure.Superior written and verbal communication skills.Ability to work independently and make informed decisions related to office operations.Strong organizational skills and the ability to prioritize multiple tasks efficiently.Preferred experience includes budget management and financial administration, including monitoring budgets, tracking expenditures, managing purchasing and operational expenses, coordinating travel and travel-related expenses.This position requires regular onsite presence at a Texas State Technical College (TSTC) campus. Applicants should review TSTC's campus locations to determine the location that best aligns with their needs.Please view our campus locations here:**The Target Hiring Range for the position is $20.13 - $22.14/hr.****The final salary offer will be determined based on the candidate's qualifications and experience.**#LI-JR1#LI-Onsite**Equal Opportunity Employer**Texas State Technical College (TSTC), as an equal opportunity employer, complies with all applicable federal and state laws regarding nondiscrimination. TSTC is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, disability, religion, or veteran status in employment, educational programs and activities, and admissions.**Employment Eligibility Verification**If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at TSTC.**Background Checks**A criminal history background check will be required for the finalist(s) under consideration for this position.**TSTC is the only state-supported technical college system in Texas. TSTC's statewide role and mission is to efficiently and effectively help Texas meet the high-tech challenges of today's global economy, in partnership with business and industry, government agencies, and other educational institutions.**