Senior Administrative Assistant

tstc; United States; On-site; USD 28,000 - 30,000; Full time

Job summary

Texas State Technical College (TSTC) is seeking a Senior Administrative Assistant to provide strategic-level administrative support to senior leadership. The role requires autonomy, advanced procedures knowledge, and the ability to manage multiple priorities while guiding department initiatives.

The position emphasizes on-site presence at a TSTC campus in Texas, with a target hourly pay range of $20.13–$22.14 and final offers based on qualifications and experience.

Qualifications

• Bachelor's degree preferred; or Associate's degree plus six years of related experience.
• Advanced MS Office proficiency (Word, Excel, PowerPoint, Outlook).
• Ability to manage complex tasks and projects independently.
• Strong interpersonal and written/verbal communication skills.
• Demonstrated leadership and mentoring ability.

Responsibilities

• Manage leadership calendars and coordinate high-level meetings.
• Oversee travel logistics with complex itineraries.
• Draft, edit, and finalize departmental communications, reports, and presentations.
• Serve as the point of contact for internal and external stakeholders.
• Contribute to development and implementation of departmental projects.
• Mentor junior administrative staff.
• Maintain proactive operations and resolve challenges.
• Coordinate high-level meetings and events.
• Perform related duties as assigned.

Skills

MS Office

Project management

Communication

Leadership

Problem solving

Organizational skills

Education

Bachelor's degree preferred

Associate's degree + 6 years experience

Job description

Job Description

The Senior Administrative Assistant is a seasoned administrative professional who provides high-level administrative support to senior leadership or a major department/campus. This role demands a high level of autonomy, requiring advanced knowledge of administrative procedures and the ability to oversee significant projects. The Senior Administrative Assistant is adept at managing priorities, coordinating departmental operations, and contributing to the strategic planning of administrative tasks. This position requires a high degree of professionalism and the ability to manage multiple priorities. The Senior Administrative Assistant will support a division and report to a Provost or functional division leader.

The Target Hiring Range for the position is $20.13 - $22.14/hr.

The final salary offer will be determined based on the candidate's qualifications and experience.

Essential Functions:

• Demonstrate TSTC Core Values of Excellence, Accountability, Service, and Integrity.
• Independently manage leadership calendars, coordinate high-level meetings, and oversee travel logistics with complex itineraries.
• Take the lead on drafting, editing, and finalizing departmental communications, reports, and presentations.
• Serve as the point of contact for internal and external stakeholders, handling inquiries with diplomacy and discretion.
• Contribute to the development and implementation of departmental projects, ensuring alignment with organizational goals.
• Provide mentorship and guidance to junior administrative staff, fostering a collaborative team environment.
• Maintain a proactive approach to identifying and resolving potential challenges within office operations.
• Coordinate high-level meetings and events.
• Perform other related duties as assigned.

Education/Experience/Knowledge/Skills:

• Bachelor's degree preferred; OR Associate's degree plus six years of related experience.
• Advanced knowledge and proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
• Proven ability to manage complex administrative tasks and projects independently.
• Strong interpersonal skills, with the ability to communicate effectively at all levels of the organization.
• Demonstrated leadership qualities and the ability to mentor junior staff.
• Exceptional problem-solving skills and the capacity to work under pressure.
• Superior written and verbal communication skills.
• Ability to work independently and make informed decisions related to office operations.
• Strong organizational skills and the ability to prioritize multiple tasks efficiently.

Preferred experience includes budget management and financial administration, including monitoring budgets, tracking expenditures, managing purchasing and operational expenses, coordinating travel and travel-related expenses.

This position requires regular onsite presence at a Texas State Technical College (TSTC) campus. Applicants should review TSTC's campus locations to determine the location that best aligns with their needs.

Please view our campus locations here: https://www.tstc.edu/campuses/

The Target Hiring Range for the position is $20.13 - $22.14/hr.

The final salary offer will be determined based on the candidate's qualifications and experience.

#LI-JR1 #LI-Onsite

Equal Opportunity Employer

Texas State Technical College (TSTC), as an equal opportunity employer, complies with all applicable federal and state laws regarding nondiscrimination. TSTC is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at TSTC.

Background Checks

A criminal history background check will be required for the finalist(s) under consideration for this position.