Senior Administrative Assistant

HCA Healthcare; Salem (VA); On-site; USD 45,000 - 75,000; Full time

Job summary

Join a compassionate and dedicated team at a leading healthcare provider as a Senior Administrative Assistant. This role is pivotal in supporting the President and ensuring smooth operations within the administrative office. With a focus on professional interaction and efficient scheduling, you will play a vital role in enhancing patient care and organizational success. The ideal candidate will have a strong background in executive support within a healthcare setting, showcasing exceptional communication and organizational skills. Be part of a family of 270,000 professionals committed to delivering quality care and making a difference in the community.

Benefits

Comprehensive medical coverage

401(k) Plan with matching

Employee Stock Purchase Plan

Education assistance

Paid time off

Flexible spending accounts

Free counseling services

Colleague recognition program

Referral services for child and elder care

Consumer discounts

Qualifications

• 3-5 years of Executive Assistant experience in healthcare.
• Proficiency in medical/legal terminology and MS Office.

Responsibilities

• Manage President’s calendar and scheduling.
• Coordinate Board of Trustees activities and meetings.
• Act as liaison with physicians, patients, and visitors.

Skills

Executive Support

Office Management

Communication

Scheduling

MS Office Proficiency

Education

Graduation from Executive Secretarial/Business College

Job description

Description

Introduction

Do you want to join an organization that invests in you as a(an) Senior Administrative Assistant? At LewisGale Medical Center, you come first. HCA Healthcare has committed up to 300 million in programs to support our incredible team members over the course of three years.

Benefits

LewisGale Medical Center, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
  
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
  
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
  
• Family support through fertility and family building benefits with Progyny and adoption assistance.
  
• Referral services for child, elder and pet care, home and auto repair, event planning and more
  
• Consumer discounts through Abenity and Consumer Discounts
  
• Retirement readiness, rollover assistance services and preferred banking partnerships
  
• Education assistance (tuition, student loan, certification support, dependent scholarships)
  
• Colleague recognition program
  
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
  
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

You contribute to our success. Every role has an impact on our patients’ lives and you have the opportunity to make a difference. We are looking for a dedicated Senior Administrative Assistant like you to be a part of our team.

Job Summary and Qualifications

SPECIFIC ELEMENTS AND ESSENTIAL FUNCTIONS

1. Conserves President’s time by reading, researching and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

2. Manages President’s calendar by planning and scheduling meetings, teleconferences and travel; acts as point of contact for President’s schedule; proactively identifies and resolves scheduling conflicts.

3. Organizes and coordinates the functions of the Administrative office so that a friendly, professional and helpful atmosphere is presented to physicians, employees, patients, their families and visitors.

4. Acts as liaison with physicians, patients, families, employees and visitors; welcomes guests by greeting them, in person or on the telephone; answers/directs inquiries.

5. Coordinates activities of the Board of Trustees, including scheduling meetings; preparing meeting materials; recording minutes; keeping records; planning and organizing the annual Southwest Virginia Board of Trustees Retreat.

6. Coordinates HCA Southwest Virginia Market and senior leadership meetings, including scheduling; communicating time/location; preparing meeting materials; recording minutes.

7. Works with staff in Capital Division and Southwest Virginia Market offices to coordinate projects and meetings.

8. Prepares check requests as needed; keeps signature log on documentation signed by the President.

9. Provides historical reference by developing and utilizing filing/retrieval systems; records meeting discussions as required by JCAHO and CMS regulations.

10. Supervises overall office functions for the Administrative Department under direction of the President.

EXPERIENCE

Strongly Preferred: Minimum three to five years of Executive Assistant experience in a healthcare institution or industry setting providing direct support to CEO level, including office management responsibilities.

EDUCATION

Required: Graduation from an accredited Executive Secretarial/business college with exposure to medical/legal terminology and proficiency in MS Office.

LewisGale Medical Center has provided quality healthcare services since 1909. We give patients access to trained physicians and advanced technology. Our 500+ bed hospital is one of the leading acute care facilities in the Salem area. We specialize in heart and vascular care—including the latest advanced technology available through our designated Heart Center—as well as orthopedics and spine care, services for mental and behavioral health and cancer care.

At LewisGale Medical Center, our care like family culture extends to our patients, our people and our community. We are committed to each other because when we join together, our patients are cared for in the safest and most compassionate way.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated 3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"Good people beget good people."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

We are a family 270,000 dedicated professionals! Our Talent Acquisition team is reviewing applications for our Senior Administrative Assistant opening. Qualified candidates will be contacted for interviews. Submit your resume today to join our community of caring!

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.