Senior Administrative Assistant - Wilsonville, OR (Onsite)

Siemens AG; Wilsonville (OR); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading global software company is seeking an Executive Administrative Assistant to provide comprehensive support for senior management. The role involves calendar management, coordination of meetings, and assistance with travel arrangements. Ideal candidates will have a Bachelor's degree and substantial experience in executive administrative roles. Join a dynamic team that values creativity and fosters growth while contributing to innovative software solutions.

Benefits

Health and wellness benefits

Paid sick leave

Paid parental leave

PTO for non-exempt employees

Qualifications

• 5+ years of executive administrative experience required.
• Experience administering SharePoint is required.
• Experience providing administrative support for Director, VP Level and above.

Responsibilities

• Provide administrative support for the VP of Technical Operations.
• Manage calendar and schedule meetings.
• Assist with special projects and travel arrangements.

Skills

Communication

Organization

Problem-Solving

Attention to Detail

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft SharePoint

Microsoft Teams

Microsoft PowerPoint

Microsoft Excel

Microsoft Word

Workday

Job description

We are a leading global software company dedicated to the world of computer aided design, 3D modeling and simulation— helping innovative global manufacturers design better products, faster! With the resources of a large company, and the energy of a software start-up, we have fun together while creating a world class software portfolio. Our culture encourages creativity, welcomes fresh thinking, and focuses on growth, so our people, our business, and our customers can achieve their full potential.

Job Description:

• Provide administrative support for the VP of Technical Operations and Sr. Director of Architecture and Standards

• Manage calendar, contacts and schedule meetings within Siemens, and with outside partners

• Configure, maintain and update Microsoft SharePoint collaboration sites working with the Enterprise Software Solutions staff

• Calendar and team collaboration management using tools like MS Outlook and SharePoint including maintenance of distribution and access lists

• Assist with special projects including analyzing data and developing slides for Operations reviews and other quarterly reports

• Assist managers with expense reports, purchasing card transactions and related documentation

• Assist in making both domestic and international travel arrangements, passport/visa applications and related travel needs including remote meeting planning and collaboration with administrators at various Siemen’s sites

• Order office supplies and related equipment, professional society memberships, trade journal subscriptions

• Assist managers’ needs for hiring, termination on-boarding and SoW processes including the opening of personnel requisitions, arranging interview schedules, assisting visiting candidates and assisting with coordination of other employee related processes including tracking of contractors

• Responsible for the meeting planning and logistics for the Leadership team

• Meeting attendance and assistance with documenting and tracking action items

• Liaison with facilities to help coordinate office moves, space planning and conference room set up.

Job Qualifications:

• Bachelor’s degree desired with preferred 5+ years of executive administrative experience .

• Proven administrative and communication skills required including, setting up global meetings using audio/video/web conferencing tools.

• Proficient in working on a PC using Microsoft Outlook, Teams, Sharepoint, Powerpoint, Excel (including formula creation and editing), Word, and Workday.

• Experience administering SharePoint is required. Ability to organize, multi-task, exercise discretion and initiative are a must.

• Experience with project tracking tools is desired. Ability to decompose tasks, define objectives, and manage dependencies are key attributes for the role.

• Experience providing administrative support for Director, VP Level and above. Excellent problem-solving ability. Ability to use general direction to define objectives and track execution and dependencies.

• Ability to synthesize information into succinct targeted messages and presentations appropriate to the audience.

• Experience in working in a global company with employees in multiple time zones

Competencies:

• Expertise with Microsoft Office products

• Comfortable working in a self-directed environment

• Attention to detail

• Exemplary interpersonal and written communication skills

• Make sound decisions

• Establish plans, work efficiently, manage execution

• Work Collaboratively, build/foster relationships

• Adaptable to work effectively at all levels in the organization

• Adaptable to work effectively across global boundaries, time zones and cultures

• Ability to manage shard tools administration for projects, training, etc

• Strong Organization skills

Why us?

Working at Siemens Software means flexibility - Choosing between working at home and the office at other times is the norm here. We offer great benefits and rewards, as you'd expect from a world leader in industrial software.

A collection of over 377,000 minds building the future, one day at a time in over 200 countries. We're dedicated to equality, and we welcome applications that reflect the diversity of the communities we work in. All employment decisions at Siemens are based on qualifications, merit, and business need. Bring your curiosity and creativity and help us shape tomorrow!

Siemens Software. Transform the Everyday

The hourly range for this position is $32.40 to $58.31 and this role is eligible to earn incentive compensation. The actual compensation offered is based on the successful candidate’s work location as well as additional factors, including job-related skills, experience, and relevant education/training. Siemens offers a variety of health and wellness benefits to employees. Details regarding our benefits can be found here: www.benefitsquickstart.com . In addition, this position is eligible for time off in accordance with Company policies, including paid sick leave, paid parental leave and PTO for non-exempt employees.

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Equal Employment Opportunity Statement

Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

Reasonable Accommodations

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Criminal History

Qualified applications with arrest or conviction records will be considered for employment in accordance with applicable local and state laws.

Job Family: Internal Services

Req ID: 459577