Senior Administrative Assistant - Executive Team

Gorton's; Gloucester (MA); On-site; USD 55,000 - 70,000; Full time

Job summary

Join Gorton’s, a leading seafood brand, as an Administrative Support professional. This role involves providing comprehensive support to the executive team, managing communications, and organizing logistics for meetings and community engagement. Ideal candidates will have strong organizational skills, attention to detail, and a collaborative spirit. Experience in administrative roles is essential, along with proficiency in MS Office. Gorton’s offers a supportive environment for professional growth and a chance to contribute to a mission-driven company.

Benefits

Generous Benefits

Work-Life Balance

Professional Growth Opportunities

Qualifications

• At least 5 years of relevant administrative support work experience.
• Strong MS Office expertise including PowerPoint, Excel, and Outlook.

Responsibilities

• Provide administrative support for the President & CEO and executive team.
• Coordinate communications with the parent company and manage travel logistics.
• Organize meetings and community affairs coordination.

Skills

Attention to Detail

Interpersonal Skills

Organizational Skills

Team Player

Education

Bachelor's Degree

Tools

MS Office

Job description

Be part of something BIG here at Gorton’s. With the iconic yellow slicker and a catchy jingle, Gorton’s is now reaching more households than ever. As the #1 brand within Frozen Prepared Seafood, we have long been committed to a passion for the consumer and driving growth through innovation. We are looking for equally passionate people to help us fulfill our mission of spreading the goodness of the sea to everyone!

What You’ll Do

• Administrative support for President & CEO and other members of the Executive team including presentation support, file retention, calendaring, meeting logistics and content, visitor planning and coordination, periodic analysis, travel planning assistance, and other tasks as needed.
• Coordinate a variety of communications between Gorton’s and our parent company. Examples include Board of directors meeting material and presentations, updates on new products and other information, and coordinating travel and other meeting logistics with representatives from our parent company, Nissui.
• Manage senior management content on shared portal, ensuring appropriate security access, updated content, and organization to enable easy accessibility.
• Coordinate Gorton’s business travel relationships and group travel rates including educating employees on business travel resources available, updating travel related content on portal, and answering questions and providing guidance to employees and acting as the point of contact with travel vendors.
• Organize and coordinate logistics of meetings: including Annual Business meeting, periodic employee business updates, management meetings, employee engagement events, and others.
• Community affairs coordinator, including point of contact for requests for community support, administer and track all community and non-profit contributions and administration of employee gift matching program, employee volunteer activities, maintaining files and involvement in other company activities related to support of non-profit organizations.
• Coordination and management of company sports tickets.
• Act as the Fleet Administrator for Gorton’s company vehicle program. This involves overseeing monthly billing, being the Gorton’s point of contact with the fleet leasing company, responding to driver questions and vehicle issues, coordinate fuel and mileage reporting processes, overseeing imputed income calculations, coordinating annual vehicle replacement process and overall coordination of the program.
• Assist in a variety of activities including Gorton’s Way Awards, annual Business Ethics confirmation, company archival materials, and other departmental needs.
  
  

What You’ll Need

• At least 5 years of relevant administrative support work experience
• Some college level education, prefer bachelor’s degree
• Impeccable attention to accuracy and detail
• Well-developed interpersonal skills, with appreciation of confidentiality and discretion
• Outstanding personal & office organizational skills
• Strong MS Office expertise including PowerPoint, Excel and Outlook
• Ability to stay focused & work with minimal direction
• A team player with a willingness to assist & contribute however necessary
• Ability to successfully manage multiple priorities
  
  

Who We Are

Since 1849, America has trusted the Gorton’s Fisherman. And for over 175 years, Gorton’s has trusted our employees to work with integrity, pursue their curiosity, respond with agility, work collaboratively, and be passionate about our mission to spread the goodness of the sea by making quality seafood accessible to everyone. We provide a rich opportunity for professional growth, in a fun and collaborative environment, supported by our development and training programs, our generous benefits, work-life balance, and the ability to make a difference. We invite you to join our national brand based in Gloucester, Massachusetts.