Senior Administrative Assistant - Office of Accountability

Harrisburg School District; Harrisburg (Dauphin County); On-site; USD 50,000 - 70,000; Full time

Job summary

An established educational institution is seeking a Senior Administrative Assistant to support the Chief of Accountability. This role involves high-level administrative tasks, including managing communication, organizing meetings, and handling sensitive data. The ideal candidate will showcase exceptional organizational skills, professionalism, and discretion. Join a dynamic team committed to delivering quality academic and educational services to staff and students. If you are detail-oriented and thrive in a fast-paced environment, this opportunity is perfect for you.

Qualifications

• Experience in providing administrative support to senior leadership.
• Demonstrated professionalism and discretion in handling sensitive information.

Responsibilities

• Manage communication, organize office functions, and coordinate meetings.
• Establish filing systems and ensure compliance with record management standards.

Skills

Communication Management

Organization

Data Management

Calendar Coordination

Technology Proficiency

Job description

Senior Administrative Assistant - Office of Accountability

JobID: 5736

• Position Type: Administration
• Date Posted: 5/7/2025
• Location: Administration
• Closing Date: 05/30/2025

Job Summary: Provides administrative support to the Chief of Accountability for the smooth and efficient operation and delivery of academic and educational services to staff and students.

Salary Range: $50,139 - $69,100

Essential Functions:

The Senior Executive Assistant provides high-level administrative support to senior leadership. Responsibilities include managing communication, organizing office functions, coordinating meetings, handling sensitive data, and assisting with state and federal program documentation, nonpublic school processes, and related tasks. The ideal candidate will demonstrate professionalism, discretion, and a high level of organization.

• Communication & Correspondence Management: Answer, screen, and direct phone calls; respond to and redirect emails; open, process, and distribute incoming mail; prepare, type, and maintain reports, forms, correspondence, and memos; greet visitors professionally; interact diplomatically with stakeholders; assist in drafting, routing, and researching correspondence; take and distribute meeting notes; assist with special projects.
• Calendar & Meeting Coordination: Manage the supervisor’s appointment calendar; schedule and coordinate meetings; assist with developing meeting agendas and collecting agenda items from departments.
• Document Management & Data Organization: Establish and maintain filing systems; collect, organize, and prepare reports; assist with federal and state program documentation; manage large data sets for reporting; ensure compliance with record management standards; maintain confidentiality of sensitive information.
• Technology & Office Management: Use computer skills for database access, spreadsheets, and forms; ensure office supplies are stocked; address minor malfunctions; process reimbursements and supply orders.
• Coordination & Other Duties: Coordinate work assignments of administrative staff; perform other duties as assigned in accordance with policies, regulations, and laws.

Attachment: Senior Administrative Assistant - Office of Accountability.docx

Postings current as of 5/10/2025 1:47:27 PM CST.