Administrative Assistant

Eide Bailly LLP; Dubuque (IA); On-site; USD 21,000 - 30,000; Full time

Job summary

Eide Bailly LLP in Dubuque, IA is seeking an Administrative Assistant to provide essential support to partners, managers and teams. Responsibilities include scheduling meetings, coordinating travel, handling client communications, and assisting with tax return processing and deliverables.

This full-time, in-office role requires at least a high school diploma, 2 years of administrative experience, strong Microsoft Office skills, outstanding attention to detail, and the ability to manage multiple

Qualifications

• High School Diploma required.
• 2 years of administrative support experience preferred, ideally in a professional services or accounting firm.
• Ability to thrive in a high-volume, fast-paced environment and to prioritize and organize tasks.
• Strict client confidentiality and professionalism.
• Proficiency in Microsoft Excel, Word, Outlook, DocuSign, Teams and Adobe Acrobat.

Responsibilities

• Provides administrative support to partners, managers, and assigned teams.
• Coordinates meetings, schedules, travel, and other administrative activities.
• Assists with client and department support, including organizing income client information, tax return processing, and final deliverables.

Skills

Detail-oriented

Verbal and written communication

Team collaboration

Education

High School Diploma

Tools

Microsoft Excel

Microsoft Word

Outlook

DocuSign

Teams

Adobe Acrobat

Job description

Location: Dubuque, IA

Work Arrangement: In-office

Typical Day in the Life

A typical day as a Administrative Assistant might include the following:

• Provides administrative support to partners, managers, and assigned teams.
• Coordinates meetings, schedules, travel, and other administrative activities.
• Assists with client and department support activities, including organizing income client information, tax return processing, review and issuance of final deliverables, and correspondence with clients.
• Supports office operations through mail processing, front desk coverage, answering phones, running occasional office errands, administration of office events, supply management, and client service.
• Collaborates with the administrative team to meet deadlines, ensure timely completing of assigned projects, and provide in-office coverage during business hours.
• Maintains accuracy, confidentiality, professionalism, and regular, predictable attendance while managing multiple priorities.
• Demonstrates flexibility by taking on new challenges and assisting with special projects and additional responsibilities as requested.
• Other duties as assigned.

Who You Are

• You have a High School Diploma.
• 2 years of past administrative support experience preferred, preferably in a professional services or accounting firm.
• You thrive in a high-volume, fast-paced work environment.
• You can quickly prioritize and organize your work to complete tasks of an immediate nature.
• You hold yourself to the highest professional standards and maintain strict client confidentiality.
• You are proficient in Microsoft Excel. Microsoft Word, Outlook, DocuSign, Teams and Adobe Acrobat.
• You are exceptionally detail-oriented with strong verbal and written communication skills.
• You love collaborating and contributing to being part of a team but also enjoy working alone with limited supervision.
• You will work overtime as needed.
• This position requires prolonged standing and sitting, some bending, stooping, and stretching and the ability to lift up to 20 lbs

Must be authorized to work in the United States now or in the future without visa sponsorship.

Making an Impact Together

People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly.

Compensation

Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity.

Benefits

Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program.

Next Steps

We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to learn more about us on Facebook, Twitter, Instagram, LinkedIn or our About Us page.

Eide Bailly is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.