Receptionist/Administrative Assistant

Eide Bailly LLP; Los Angeles (CA); On-site; USD 30,000 - 39,000; Full time

Job summary

Eide Bailly LLP is seeking a seasoned receptionist/administrative professional in Woodland Hills, CA. This in‑office role requires strong multitasking, confidentiality, and teamwork to support a busy accounting office.

You will handle phones, greet visitors, manage mail, and assist with various administrative tasks, including tax letters when time permits. Prolonged standing and light lifting are required.

Qualifications

• High school diploma required.
• 5+ years receptionist/administrative support experience preferred.
• Willing to work overtime.
• Public accounting administration experience is a plus.

Responsibilities

• Answer phones professionally and direct calls to appropriate staff.
• Maintain reception, conference rooms, and kitchen for clients and staff.
• Greet and assist clients/visitors on arrival.
• Sort mail and manage outgoing mail with postage; log client drop-offs/pick-ups.
• Manage UPS and FedEx activities and office deliveries.
• Order office supplies and arrange group lunches as needed.
• Complete projects assigned by Office Administrator (memos, letters, reports).
• Assist with general administrative tasks (copying, faxing).
• Support with office equipment issues and resolutions.
• Assist with Tax Engagement Letters as time permits.
• Ensure timely and accurate performance on assigned projects.

Skills

Multitasking

Teamwork/Collaboration

Communication skills

Education

High school diploma

Tools

Microsoft Excel

Microsoft Word

DocuSign

Adobe Acrobat

Microsoft Outlook

Microsoft Teams

Job description

Location: Woodland Hills, CA

Work Arrangement: In Office

A Day in the Life

• Answers the telephone in a professional manner and directs callers to appropriate personnel or department.
• Ensures reception area, conference rooms and kitchen are maintained, stocked, and organized for clients and staff.
• Greets and assists all clients and visitors upon arrival to office.
• Reviews, sorts, and routes incoming mail; ensures outgoing mail has proper postage and is picked up. Includes maintaining activity log for client drop-offs and pick-ups.
• Manages UPS and FedEx activity.
• Manages office deliveries (front and rear doors, if applicable).
• Places orders for office supplies and group lunches as needed, including stocking and setup of same.
• Completes projects as assigned by the Office Administrator, including but not limited to memos, letters, and reports.
• Assist with general administrative tasks, copying, faxing, non-department specific.
• Assist with office equipment issues, reporting, and resolution.
• Assist with Tax Engagement Letters (as time permits).
• Ensures timely and accurate performance on assigned projects.

Who You Are

• You thrive in a high-volume, fast-paced work environment.
• You are a multi-tasking master, and there has never been a deadline you could not meet.
• You hold yourself to the highest professional standards and maintain strict client confidentiality.
• You love collaborating and being part of a team, but also enjoy working alone with limited supervision.
• You have strong written and verbal communication skills.
• You embrace technology and can demonstrate you have the skills to use computer-based technology to complete different tasks.
• You are proficient in:
  • Microsoft Excel: including the ability to create spreadsheets, perform data entry, use basic formulas, format worksheets.
  • Microsoft Word: including formatting, creating tables, headers & footers, and utilizing mail merge functions.
  • DocuSign: including creating, sending, and tracking documents for e-signature.
  • Adobe Acrobat: including creating, editing, and commenting on PDFs.
  • Microsoft Outlook and Teams.
• You have a high school diploma and 5 or more years of receptionist/administrative support experience and are willing to work overtime. Experience in public accounting administration preferred.
• This position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift 20 lbs.

Mustbe authorized towork in the United States now or in the future without visa sponsorship.

Making an Impact Together

People join Eide Bailly for the opportunities andstaybecauseof the culture. At Eide Bailly,we'vebuilt a collaborative workplace based on integrity, authenticity, and support for one another.You'llfind opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first.Hear what our employees have to say about working at Eide Bailly.

Compensation

$22.00-$28.00 per hour

Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity.

Benefits

Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, educationassistance, and a referral program.

Eide Bailly is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.