Senior Administrative Assistant

Atlantic Group; Quincy (MA); Hybrid; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a highly organized and proactive Senior Administrative Assistant to support a C-suite executive. In this dynamic role, you will ensure smooth operations and manage confidential information with discretion. The ideal candidate will demonstrate excellent judgment and attention to detail while handling multiple priorities in a fast-paced environment. This is a 6-month contract position that offers a hybrid work model, allowing you to balance your professional and personal life effectively. If you thrive in a supportive role and are eager to contribute to a high-visibility team, this opportunity is perfect for you.

Qualifications

• 3+ years supporting senior executives, ideally within HR or Legal.
• High professionalism and discretion with sensitive information.

Responsibilities

• Manage complex calendars and coordinate meetings across time zones.
• Draft internal communications and maintain organized files.

Skills

Organizational Skills

Communication Skills

Microsoft Office Suite

Attention to Detail

Multitasking

Tools

Microsoft Teams

SharePoint

DocuSign

Job description

This range is provided by Atlantic Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$40.00/hr - $50.00/hr

We are looking for a highly organized, proactive, and resourceful Senior Administrative Assistant to support a C Suite level executive. In this high-visibility role, you’ll ensure smooth day-to-day operations, manage confidential information with discretion, and anticipate needs in a fast-paced environment. The ideal candidate will demonstrate excellent judgment, attention to detail, and the ability to handle multiple priorities independently.

This is a 6 month contract. Hybrid in Quincy, MA

*No Corp to Corp or vendors allowed*

Key Responsibilities:

• Manage complex calendars and coordinate meetings across multiple time zones
• Prepare meeting agendas, briefing materials, and post-meeting documentation
• Arrange travel logistics and process expense reports
• Conduct targeted research to support strategic initiatives
• Track action items and ensure timely follow-up on priorities
• Draft internal communications and confidential correspondence, including reports and presentations
• Maintain organized digital and physical files and records
• Support People & Culture initiatives such as event planning, reporting, and logistics
• Act as a liaison for internal teams and external stakeholders on behalf of the Chief People Officer
• Proactively anticipate needs and address issues before they arise

Qualifications:

• 3+ years of experience supporting senior executives or C-suite leaders, ideally within HR, Legal, or Corporate Affairs
• High level of professionalism and discretion with sensitive information
• Excellent verbal and written communication skills
• Proficient in Microsoft Office Suite; familiarity with Teams, SharePoint, and DocuSign is a plus
• Strong ability to prioritize, multitask, and remain adaptable in a fast-paced setting
• Exceptional attention to detail, organization, and follow-through
• Comfortable engaging with senior leadership and external partners

43708

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Administrative and Support Services and Financial Services

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