Senior Administrative Assistant (T1D Business Unit)

Vertex Pharmaceuticals Inc (US); Boston (MA); Hybrid; USD 38,000 - 58,000; Full time

Job summary

Join a forward-thinking biotech company as a Senior Administrative Assistant, supporting the US Diabetes Team in their mission to develop transformative therapies for Type 1 Diabetes. This role is vital for ensuring the smooth operation of the T1D Business Unit, where you'll manage calendars, coordinate events, and provide essential administrative support. With a focus on innovation and diversity, this dynamic environment offers the chance to make a meaningful impact while developing your career in a supportive team culture. If you're detail-oriented and thrive in fast-paced settings, this opportunity is perfect for you.

Qualifications

• 3+ years of administrative experience in a fast-paced environment.
• Proficient in Microsoft Office, especially Outlook.

Responsibilities

• Manage calendars and schedule meetings for assigned personnel.
• Coordinate logistics for team events and handle vendor communications.

Skills

Microsoft Office

Interpersonal Skills

Communication Skills

Problem-Solving Skills

Organizational Skills

Time Management Skills

Confidential Information Handling

Fast-Paced Environment Experience

Education

High School Diploma

Bachelor's Degree

Tools

Outlook

Job description

Senior Administrative Assistant (T1D Business Unit)

Apply locations: Boston, MA

Time type: Full time

Posted on: Posted 2 Days Ago

Job requisition id: REQ-25323

Job Description

General Summary:

Vertex is seeking a talented administrative professional to join our US Diabetes Team, supporting our efforts to develop transformative cell therapies for people living with Type 1 Diabetes (T1D).

The Senior Administrative Assistant will report to the VP of the T1D Business Unit in the US and support the broader T1D commercial leadership team. Responsibilities include departmental coordination, administrative support, and team activities, crucial for BU success and team culture development.

Key Duties and Responsibilities:

• Manage calendars for assigned personnel, including scheduling meetings and managing invites
• Arrange conference rooms, catering, and provide logistical support for meetings and events
• Coordinate logistics for team events and visitor registration
• Handle vendor communications and updates
• Support travel arrangements and manage expense reports
• Distribute meeting materials and notes, and track action items
• Create and modify documents and presentations
• Process purchase orders and collaborate with procurement teams
• Assist with onboarding new personnel during growth phases
• Support special projects and team culture initiatives

Knowledge and Skills:

• Proficient in Microsoft Office, especially Outlook
• Strong interpersonal and communication skills
• Detail-oriented with proactive problem-solving skills
• Excellent organizational and time management skills
• Discretion handling confidential information
• Experience in fast-paced environments
• Ability to work independently and collaboratively

Education and Experience:

• High school diploma required; Bachelor's preferred
• Minimum 3 years of administrative experience or equivalent

Pay Range:

$38 - $58

Disclosure Statement:

The salary range is an estimate and may vary based on skills and experience. The role is eligible for bonuses, equity, and other benefits.

Flex Designation:

Hybrid-Eligible or On-Site Eligible

Flex Eligibility Status:

Options include hybrid work up to two days remote or full on-site work with flexibility.

Company Information

Vertex is a global biotech company committed to innovation and diversity, with a focus on creating transformative medicines for serious diseases.