Senior Administrative Assistant

Vaco; Quincy (MA); On-site; USD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a highly organized Senior Administrative Assistant to support top executives. This role involves managing daily clerical tasks, scheduling meetings, and ensuring smooth office operations. Ideal candidates will have proven experience in administrative roles, strong communication skills, and proficiency in office management. Join a dynamic team where your contributions will directly impact the efficiency of senior leadership. This is an excellent opportunity for those looking to advance their career in a supportive and innovative environment.

Benefits

Medical Benefits

Dental Benefits

Vision Benefits

401(k) Retirement Plan

Discretionary Bonuses

Qualifications

• Proven experience as a senior administrative assistant or executive assistant.
• In-depth understanding of office management and daily operations.

Responsibilities

• Support senior managers and executives with daily clerical tasks.
• Plan meetings and take detailed minutes.
• Make travel arrangements and reservations for senior managers.

Skills

Administrative Support

MS Office

Communication Skills

Organizational Skills

Time Management

Education

High School Diploma

Associate's Degree

Tools

Office Equipment

Job description

Vaco Boston has partnered with our client to help fill a Senior Administrative Assistant role.

This role will support the CFO and CEO

Responsibilities

• Support senior managers and executives with daily clerical tasks
• Plan meetings and take detailed minutes
• Answer phone calls, provide information to callers or connect callers to appropriate people
• Schedule appointments and update calendar
• Make travel arrangements and reservations for senior managers
• Compose and type regular correspondence, like invitations and informative material
• Develop and maintain a filing system
• Create spreadsheets and presentations
• Provide statistical and budget reports
• Greet and provide general support to visitors
• Develop, implement and improve office policies and procedures

Requirements and skills

• Proven work experience as a senior administrative assistant,virtual assistantor executive administrative assistant
• In-depth understanding of office management and daily operations
• Hands on experience with MS Office
• Working knowledge of office equipment, like printers and fax machines
• Excellent verbal and written communication skills
• Strong organizational and time-management skills

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.