Senior Administrative Assistant

AMS Association Management Services NW; Portland (OR); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Company-paid life insurance

401(k) with discretionary companymatch

Paid vacation, sick leave, and holidys

Paid certifications and professional开发

Job summary

AMS | Association Management Services NW, located in Portland, OR, seeks a Senior Administrative Assistant to support our Association Business Managers. The role requires collaboration with homeowners, Board members, vendors, and teammates to keep projects and meetings on track.

Qualified candidates have 3+ years of administrative experience in busy settings, strong organizational skills, and proficiency in Microsoft Office.

Qualifications

• At least 3 years of administrative experience in a fast-paced, high-volume environment.
• Ability to manage multiple priorities and deadlines effectively.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel).
• Comfortable working independently and handling customer inquiries.

Responsibilities

• Provide administrative support to multiple Association Business Managers.
• Communicate with homeowners, Board members, and vendors by phone and email.
• Prepare letters, reports, meeting packets, and other documents.
• Coordinate vendor requests, maintenance projects, and follow-up items.
• Schedule meetings and assist with meeting preparation and follow-up.
• Track deadlines and action items across multiple communities.
• Maintain accurate records and organize information.

Skills

Administrative experience

Multitasking

Communication

Organizational skills

MS Office

Outlook

Word

Excel

Tools

MS Office

Outlook

Word

Excel

Job description

Senior Administrative Assistant | Portland, OR | Full-Time | $26–$28/hour

Are you an experienced administrator who enjoys working in a fast-paced environment and knows how to keep things organized when there are a lot of moving pieces?

AMS | Association Management Services NW is looking for an experienced Association Administrator to support our Association Business Managers and help keep our homeowner associations running smoothly throughout the Portland area.

This position is a good fit for someone who has at least 3 years of administrative experience in a busy, high-volume environment. You'll be managing multiple priorities, communicating with homeowners, Board members, vendors, and teammates, and helping keep projects, meetings, and day-to-day requests on track.

We're looking for someone who is dependable, detail-oriented, comfortable working independently, and able to keep up when things get busy.

What You'll Do

• Provide administrative support to multiple Association Business Managers.
• Communicate with homeowners, Board members, vendors, and teammates by phone and email.
• Prepare letters, reports, meeting packets, and other documents.
• Coordinate vendor requests, maintenance projects, and follow-up items.
• Schedule meetings and assist with meeting preparation and follow-up.
• Track deadlines, requests, and action items across multiple communities.
• Maintain accurate records and keep information organized.
• Manage competing priorities while providing responsive and professional customer service.
• Help keep things moving when priorities change or unexpected needs come up.

What We're Looking For

• At least 3 years of administrative experience in a fast-paced, high-volume environment.
• Experience handling a high volume of requests, emails, phone calls, and competing deadlines.
• Strong organizational skills and attention to detail.
• Ability to prioritize work and manage multiple responsibilities without losing track of the details.
• Professional written and verbal communication skills.
• Confidence working with different personalities and handling customer inquiries.
• Strong follow-through and the ability to work independently.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• A positive, team-oriented attitude and willingness to learn.

HOA, property management, real estate, or other client-facing administrative experience is a plus, but not required.

Why AMS?

AMS is one of the fastest-growing HOA management companies in the Pacific Northwest, and we believe in promoting from within.

Many of our team members have grown into leadership roles, and we invest in training and professional development to help employees build long-term careers.

You'll have the opportunity to work alongside experienced Association Business Managers, learn the HOA management industry, and continue building your administrative skills.

Benefits

• $21–$25 per hour, depending on experience.
• Monday–Friday, 8:00 AM–5:00 PM.
• Medical, dental, and vision benefits.
• Company-paid life insurance.
• 401(k) with discretionary company match after six months.
• Paid vacation, sick leave, and holidays.
• Paid certifications and professional development.
• Volunteer opportunities through our TMG Cares program.
• Additional voluntary benefits, including AFLAC, flexible spending accounts, and short-term disability.

Ready to Join Us?

If you're an experienced administrator who enjoys a busy work environment, takes pride in staying organized, and is looking for an opportunity to grow with a company, we'd love to hear from you.