Senior Administrative Assistant

Stryker Group; Portage (MI); On-site; USD 39,000 - 53,000; Full time

Job summary

Stryker Group in Portage, MI seeks a Senior Administrative Assistant to the VP of Finance, Medical Division and Leadership Team. You will deliver proactive, organized, and discreet support, managing calendars, meetings, travel, and expenses while handling confidential information.

You will coordinate events, prepare reports and materials, draft communications, support onboarding and workforce tracking, and build strong professional relationships across the organization.

Qualifications

• Requires 3+ years supporting senior leadership
• Proficient in Microsoft Office
• Strong calendar and travel coordination

Responsibilities

• Provide comprehensive administrative support to the Vice President and Leadership Team, including complex calendar management, meeting coordination, travel arrangements, expense reporting, and day-to-day administrative support.
• Coordinate leadership and team meetings, employee engagement activities, customer meetings, town halls, and other business events, including scheduling, logistics, materials, and follow-up.
• Maintain team calendars, events, distribution lists, shared resources, meeting materials, records, and documentation to support organized and effective team operations.
• Gather, verify, and organize information for reports, presentations, communications, memos, and other business materials, ensuring accuracy and alignment with company standards.
• Draft, proofread, edit, and format communications and presentation materials, partnering with internal resources as needed to deliver professional content.
• Support administrative and operational needs across the Medical Finance team, including organizational reporting and onboarding coordination.
• Build effective relationships with leaders, employees, internal partners, and external contacts, ensuring timely follow-up.
• Handle confidential information with discretion and integrity while supporting special projects and process improvements

Skills

Calendar management

Meeting coordination

Expense reporting

Travel arrangements

Executive support

Proactive communication

Education

High School Diploma

Associate degree

Bachelor’s degree

Tools

Microsoft Office

Job description

Summary:

As the Senior Administrative Assistant for the Vice President of the Finance, Medical Division, and their Leadership Team, you will provide proactive, organized, and detail-oriented administrative support to help leaders and teams operate effectively. This role will assist with calendar coordination, meeting logistics, travel and expenses, communications, documentation, and team events while handling confidential information with discretion and communicating professionally across all levels of the organization.

What You Will Do:

• Provide comprehensive administrative support to the Vice President of Medical Finance and their Leadership Team, including complex calendar management, meeting coordination, travel arrangements, expense reporting, and day-to-day administrative support.
• Coordinate leadership and team meetings, employee engagement activities, customer meetings, town halls, and other business events, including scheduling, logistics, materials, and follow-up.
• Maintain team calendars, events, distribution lists, shared resources, meeting materials, records, and documentation to support organized and effective team operations.
• Gather, compile, verify, and organize information for reports, presentations, communications, memos, and other business materials, ensuring accuracy, clarity, and alignment with company standards.
• Draft, proofread, edit, and format communications and presentation materials, partnering with internal resources as needed to deliver professional and accurate content.
• Support administrative and operational needs across the Medical Finance team, including organizational reporting, workforce tracking, onboarding coordination, and team-related activities.
• Build effective relationships and communicate professionally with leaders, employees, internal partners, and external contacts to coordinate information, route requests, and ensure timely follow-up.
• Handle confidential and sensitive information with discretion, integrity, and sound judgment while supporting special projects and process improvement initiatives.

What You Need:

Required:

• High School Diploma or Equivalent
• 3+ years’ relevant experience supporting Senior Leadership in a similar capacity
• Proficiency with Microsoft Office programs

Preferred:

• Associate or bachelor’s Degree

$28.01 - $38.75 USD Hourly