Administrative Assistant

MedStar Health; McLean (VA); On-site; USD 28,000 - 50,000; Full time

Job summary

MedStar Health in McLean, VA is seeking an Administrative Assistant to provide clerical and administrative support to department leadership and physicians. You will manage calendars, appointments, staff schedules, and correspondence, helping keep the office organized and welcoming.

You will coordinate meetings, travel, and materials; assist with projects and data entry; and help maintain office operations while upholding MedStar Health policies and quality standards.

Qualifications

• High school diploma, GED, or equivalent and relevant business or administrative training required; associate degree preferred.
• Two years of clerical or office experience supporting a leader or administrative function required; healthcare experience preferred.
• Proficiency with word-processing, spreadsheet, and presentation software, along with strong typing, transcription, organization, communication, customer-service, and telephone skills.

Responsibilities

• Provide comprehensive administrative support to department leadership and physicians, including calendars, appointments, staff schedules, vacation logs, mail, telephone calls, correspondence, presentations, reports, filing systems, data entry, and follow-up activities.
• Coordinate meetings and events by arranging locations, virtual access, refreshments, agendas, materials, and meeting minutes; assist with special projects and data collection.
• Maintain office operations by ordering supplies, monitoring inventory, supporting equipment maintenance, responding professionally to patients and stakeholders, and providing backup coverage to ensure efficient workflow.

Skills

Communication

Organization

Customer service

Multitasking

Typing

Education

High school diploma

Associate degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Job description

About the Job

Join a collaborative healthcare team where your organization, professionalism, and attention to detail will help keep daily operations running smoothly.

MedStar Health is seeking a resourceful and service-oriented Administrative Assistant to provide comprehensive clerical and administrative support to department leadership and physicians. This position is ideal for someone who enjoys managing multiple priorities, supporting a busy team, and creating an organized and welcoming office environment.

Summary of Position:

• Provide comprehensive administrative support to department leadership and physicians, including managing calendars, appointments, staff schedules, vacation logs, mail, telephone calls, correspondence, presentations, reports, filing systems, data entry, and follow-up activities. May also coordinate travel, conference registrations, expense reimbursements, licensing, and credentialing activities.
• Coordinate meetings and events by arranging locations, virtual access, refreshments, agendas, materials, and meeting minutes. Assist with special projects and the collection and preparation of financial, statistical, or operational information.
• Maintain office operations by ordering supplies, monitoring inventory, supporting equipment maintenance, responding professionally to patients and other stakeholders, and providing backup coverage to ensure efficient workflow.
• Participate in departmental meetings, committees, outreach activities, and quality-improvement initiatives while supporting departmental goals and complying with MedStar Health policies, safety and quality standards, and governmental and accreditation requirements.

Minimal Qualifications:

• High school diploma, GED, or equivalent and relevant business or administrative training required; associate degree preferred. An appropriate combination of education, training, and experience may be considered.
• Two years of clerical or office experience supporting a leader or administrative function required; healthcare experience preferred.
• Proficiency with word-processing, spreadsheet, and presentation software, along with strong typing, transcription, organization, communication, customer-service, and telephone skills.

This position has a hiring range of

USD $20.57 - USD $36.27 /Hr.